Worship, Production & Video Administrative Assistant

Hope Fellowship; Frisco (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Hope Fellowship in Frisco, TX is seeking an exceptionally organized Administrative Assistant to champion the Worship, Production, and Video departments across all locations. The role emphasizes proactive scheduling, detail orientation, and relational communication to keep ministries running smoothly.

This part-time position requires coordinating calendars, meeting logistics, recording notes, and managing essential tools like Planning Center, Google Workspace, and Basecamp.

Qualifications

• Experience coordinating ministry events is required.
• Proven ability to manage calendars, tasks and notes.
• Excellent written and verbal communication skills.

Responsibilities

• Support Worship, Production & Video teams administratively.
• Prepare agendas, coordinate meetings, and record notes and actions.
• Track receipts, contracts, hours, inventory and expenses.
• Manage cross-department scheduling and project timelines.
• Liaise between central and campus teams and maintain documentation.

Skills

Administrative support

Calendar management

Communication

Relationship building

Cross-team coordination

Meeting logistics

Education

High school diploma

Tools

Planning Center

Basecamp

Google Workspace

Google Calendar

Job description

Job Details

Job Location: Central Offices - Frisco, TX 75036

Position Type: Part Time

Job Shift: Part Time

As a multi-campus non-denominational church, we are looking for an exceptionally organized, proactive, and relational Administrative Assistant to champion the Worship, Production, and Video departments across all locations. The ideal team member excels in fast-paced environments, demonstrates outstanding attention to detail, anticipates needs ahead of time, communicates with clarity, and elevates operational excellence across every ministry team.

RESPONSIBILITIES:

Team Support

• Support Worship, Production & Video Teams administratively.
• Anticipate needs and track priorities, details, and follow-through.
• Ensure key tasks, discussions, and deadlines are met.
• Prepare agendas and coordinate meeting logistics, and record meeting notes and action items.
• Assist with receipts, contracts, hours tracking, as well as daily logistics, including; inventory, orders, contracts, and expenses.

Calendar, Scheduling & Coordination

• Manage complex cross-departmental scheduling as well as team calendars and timelines.
• Coordinate Worship, Production, and Video events and rehearsals.
• Oversee campus scheduling via Planning Center Online (PCO).
• Manage department project timelines and tasks.
• Support key events, rehearsals, and services as needed.

Communication & Relationship Management

• Communicate clearly with staff, volunteers, and vendors.
• Liaise between central teams and campus teams while also building strong relationships across campus ministries.
• Track requests, approvals, and follow-ups.

Systems, Processes & Department Operations

• Manage team systems including but not limited to: Planning Center, Basecamp, Google Shared Drive, Google Calendar
• Maintain operational consistency and documentation within Google Workspace.

Qualifications

SCHEDULE:

This is a part-time position offering schedule flexibility. Mondays and Tuesdays are primary operational days requiring approximately 4-6 hours on-site each day. The remaining weekly hours can be scheduled within normal church office hours (Monday through Friday) in coordination with the weekly needs of the team.

YOU'RE A GOOD FIT IF YOU ARE:

• Growing yourpersonal faith and relationship with God.
• An active member or willing to become an active member, living out the mission, values, and staff culture of Hope Fellowship.
• Detail-oriented with reliable follow-through
• Excellent written and verbal communication
• High discretion, professionalism, and relational intelligence
• Proactive problem-solver who anticipates needs and is proficient with scheduling, project management, and digital tools with proven ability to manage multiple projects and deadlines
• Experience with PCO (Planning Center), project management tools, and Google Workspace preferred
• Prior ministry support experience preferred