Workspace Planning & Occupancy Coordinator

Aramark; New York (NY); On-site; USD 41,000 - 47,000; Full time

Job summary

Aramark is seeking a Space Coordinator for Simpson Thacher & Bartlett in New York. The role focuses on workplace planning, occupancy management, and real estate operations, ensuring data accuracy and coordinating space-related activity to drive informed decisions and operational efficiency.

Responsibilities include maintaining occupancy plans, seating charts, and planning databases; producing reports and dashboards for leadership; coordinating space requests and moves; and collaborating with

Qualifications

• 3+ years of administrative, facilities, workplace, project coordination, or related operational experience.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Coordinate workplace planning and occupancy activities in line with established policies, standards, and planning protocols.
• Process space requests, seating assignments, office moves, and occupancy updates while maintaining accurate documentation.
• Maintain occupancy plans, floor plans, seating charts, and workplace databases to support data integrity and decision-making.
• Monitor occupancy changes and ensure timely updates to workplace management systems.
• Prepare reports, dashboards, and summaries to support leadership visibility into space needs, trends, and occupancy changes.

Skills

Organizational skills

Time-management

Written and verbal communication

Interpersonal communication

Education

High School Diploma

Associates preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Aramark is seeking a Space Coordinator for Simpson Thacher & Bartlett in New York. The role focuses on workplace planning, occupancy management, and real estate operations, ensuring data accuracy and coordinating space-related activity to drive informed decisions and operational efficiency.

Responsibilities include maintaining occupancy plans, seating charts, and planning databases; producing reports and dashboards for leadership; coordinating space requests and moves; and collaborating with