Benefits Coordinator

Aleron; Leander (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Acara Solutions is seeking an experienced Benefits Enrollment Coordinator to support open enrollment meetings and benefits fairs across multiple locations in Texas. You will independently manage event logistics, vendor coordination, and employee communications for enrollment events.

The role requires 2+ years in event coordination or HR/benefits experience, with strong organizational and communication skills. Domestic travel and occasional extended hours may be required.

Qualifications

• High School Diploma or GED.
• 2+ years of event coordination or HR/benefits experience.

Responsibilities

• Develop event timelines, schedules, and logistics plans for each location.
• Coordinate with benefits vendors, carriers, and third-party representatives for on-site participation.
• Arrange all event logistics, including venue setup, technology/AV needs, catering, materials, and signage.
• Manage employee communications, questions, and registration for enrollment events.
• Serve as primary on-site contact during events, troubleshooting issues as they arise.
• Coordinate travel arrangements for benefits team members and vendors attending remote locations.
• Coordinate logistics for on-site dental clinic events (scheduling, employee communications, day-before appointment confirmations, and day-of support).
• Assist employees with benefits questions and enrollment processes.
• Prepare and distribute benefits materials and communications.
• Maintain accurate records and documentation of enrollment activities.
• Process benefits forms and ensure timely submission.
• Schedule and coordinate employee appointments for benefits consultations.
• Respond to routine benefits inquiries via email and phone.
• Assist with data entry and benefits system updates as needed.

Skills

Event coordination

Benefits administration

Vendor management

Communications

Education

High School Diploma or GED

Tools

HRIS

Microsoft Office

Job description

• Provides temporary administrative support to the Benefits Administrator during the annual benefits enrollment period, with primary responsibility for planning, coordinating, and executing open enrollment meetings and benefits fairs across multiple locations.
• This role will independently manage event logistics, vendor coordination, and employee communications for all enrollment events.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the opportunity to join a company that prioritizes both people and performance-where your contributions directly impact client success while providing you with room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider- we help companies compete for talent. With experience across industries worldwide, we partner with clients, listen to their needs, and design talent solutions that deliver the business outcomes they want. We draw on decades of experience to provide contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do:

• Develop event timelines, schedules, and logistics plans for each location.
• Coordinate with benefits vendors, carriers, and third-party representatives for on-site participation.
• Arrange all event logistics, including venue setup, technology/AV needs, catering, materials, and signage.
• Manage employee communications, questions, and registration for enrollment events.
• Serve as primary on-site contact during events, troubleshooting issues as they arise.
• Coordinate travel arrangements for benefits team members and vendors attending remote locations.
• Coordinate logistics for on-site dental clinic events (scheduling, employee communications, day-before appointment confirmations, and day-of support, including, but not limited to same day appointment cancellation replacements)
• Assist employees with benefits questions and enrollment processes.
• Prepare and distribute benefits materials and communications.
• Maintain accurate records and documentation of enrollment activities.
• Process benefits forms and ensure timely submission.
• Schedule and coordinate employee appointments for benefits consultations.
• Respond to routine benefits inquiries via email and phone.
• Assist with data entry and benefits system updates as needed.

Job Requirements

What You'll Bring:

• High School Diploma or GED.
• 2+ years of event coordination or HR/benefits experience.

What Sets You Apart:

• Proven ability to independently manage multi-location events.
• Good project management skills with the ability to meet deadlines.
• Good organizational and multi-tasking abilities.
• Excellent interpersonal and customer service skills.
• Professional communication skills (written and verbal).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented with good follow-through.
• Experience with HRIS or benefits platforms.
• Self-starter who can work independently with minimal supervision.
• Project management and event planning.
• Initiative and ownership mindset.
• Problem-solving and decision-making.
• Good Teamwork and collaboration.
• Adaptability in a fast-paced environment.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• Ability and willingness to travel domestically (approximately 2 trips during assignment).
• Flexibility to work occasional extended hours during peak enrollment periods.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, whileAI agent simply helps move you forward faster. The best part?They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.