Workplace Operations Lead — SF Office, Vendors & Events

Mistral Ai; San Francisco (CA); Vor Ort; USD 75.000 - 105.000; Vollzeit

Benefits dieser Stelle

Healthcare coverage

Parental leave

Retirement plans

Relocation support

Wellness programs

Meal and transportation allowances

Zusammenfassung

Mistral Ai is seeking a proactive Workplace Operations Manager to keep our San Francisco office running smoothly. You will handle vendor relationships, office logistics, mail processing, and onsite programs while fostering a positive workplace experience for the team.

Ideal candidates bring 3+ years in office operations, exceptional organization, and strong communication skills. The role requires a collaborative, proactive attitude and comfort working across time zones in a fast-paced startup

Qualifikationen

• 3+ years of experience in office management or workplace operations.
• Excellent organizational skills with strong attention to detail.
• Strong written and verbal communication with a friendly, professional demeanor.
• Ability to multitask in a fast-paced environment.
• A proactive, can-do attitude focused on helping others.
• Experience across different time zones is a plus.
• Collaborative team player with cross-department rapport.
• Familiarity with access control and visitor management systems.

Aufgaben

• Provide on-site support and serve as first point of contact for questions.
• Perform daily inspections to keep the workplace clean, safe, and orderly.
• Manage repairs, maintenance schedules, and vendor relationships.
• Handle incoming mail and package processing.
• Support onsite programs including food, snacks, and beverages.
• Manage vendor contracts with Legal, Finance, and Procurement.
• Plan and execute employee engagement events for local team.
• Serve as primary contact for facilities issues and building management.
• Maintain a safe, organized, welcoming office environment.

Kenntnisse

Organizational skills

Communication

Attention to detail

Team collaboration

Problem solving

Tools

Google Workspace

Slack

Notion

Ticketing systems

Jobbeschreibung

Mistral Ai is seeking a proactive Workplace Operations Manager to keep our San Francisco office running smoothly. You will handle vendor relationships, office logistics, mail processing, and onsite programs while fostering a positive workplace experience for the team.

Ideal candidates bring 3+ years in office operations, exceptional organization, and strong communication skills. The role requires a collaborative, proactive attitude and comfort working across time zones in a fast-paced startup