Office Operations & Engagement Lead

The AES Corporation; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

The AES Corporation in the United States is seeking an Office Manager to oversee daily operations, maintain a professional and welcoming environment, and support employees, visitors, customers, and partners. You will manage office processes, coordinate vendors, handle workplace events, and partner with teams to improve efficiency while upholding AES values of safety and integrity.

The role is primarily office-based with occasional site visits.

Qualifications

• Minimum five years in office management or senior administrative role.
• Strong organizational and multitasking abilities with minimal supervision.
• Excellent customer service and relationship-building skills.

Responsibilities

• Serve as the primary point of contact for office operations, including parking, mail, shipping, supplies, and cleaning.
• Oversee office and workstation assignments, maintaining guidelines and standards.
• Maintain procedures and records to support efficient workplace operations.
• Monitor day-to-day activities and identify opportunities for improvement.
• Coordinate invoicing and vendor services, and manage relationships with providers.
• Plan events and engagement activities, and support onboarding for new hires.

Skills

Office management

Vendor management

Organization

Communication

Microsoft 365

Customer service

Education

Bachelor's degree

Tools

Microsoft 365 suite

Job description

The AES Corporation in the United States is seeking an Office Manager to oversee daily operations, maintain a professional and welcoming environment, and support employees, visitors, customers, and partners. You will manage office processes, coordinate vendors, handle workplace events, and partner with teams to improve efficiency while upholding AES values of safety and integrity.

The role is primarily office-based with occasional site visits.