Workplace Facilities Coordinator

US Tech Solutions; Glendale (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to manage space effectively and ensure a seamless office environment. This role requires a polished individual with exceptional customer service skills and the ability to handle multiple tasks under pressure. You will work closely with various teams, ensuring all office needs are met while maintaining professionalism. If you thrive in a dynamic setting and are a proactive problem-solver, this is an exciting opportunity to contribute to a collaborative workplace.

Qualifications

• 3-5 years’ experience in office/space management.
• Strong communication and organization skills.

Responsibilities

• Perform space management functions for client Technology.
• Collaborate with internal stakeholders and partner organizations.

Skills

MS Office Suite

Customer Service Focused

Space Management

Keynote

Airtable

Job description

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Base pay range

$40.00/hr - $40.00/hr

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Location: Glendale CA 91201 (Onsite 4 days a week, 1 day remote)

NOTE:

MUST BE polished, ability to provide white glove service, experience working under pressure, managing multiple tasks at once, a person who is effective communicator but has the ability to push back when needed with a smile, customer service focused, extremely professional, outside the box thinker, takes initiative and can work independently but also in a team environment.

Skills:

• Must be experienced in MS Office Suite
• Customer Service Focused
• 3-5 years’ work experience in office management/ space management
• Keynote & Airtable are ideal but not required
• Ideal to have experience working for large corporate enterprise but not necessarily required if they possess the skills listed within job functions

Description/Comment: In this coordinator position, you will directly perform business unit centered space management functions for client Technology. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1%).

You will be a self-starter and will work closely and collaboratively with internal stakeholders across the client Technology Team as well as with partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal candidate is a self-starter with strong communication and organization skills, excellent attention to detail and accuracy, and ability to concurrently manage multiple workstreams and projects.

Basic Qualifications

• Space Management Experience:
• Minimum of 2-3 years of space management experience.
• Serve as main contact point and owner in many cases for local team member questions, IT, AV, First Aid & Fire / Safety, security, parking, team member onboarding / offboarding, landlord communications
• Inventorying, ordering, and stocking of pantry / kitchen items (including snacks and drinks) as well as office supplies
• Ensure issue resolution in a timely manner for HVAC concerns, furniture issues, cleaning, and plants
• General Skills:
• Excellent computer proficiency, particularly with Microsoft Office (Outlook, Word, Excel, PowerPoint), and ability to learn new software.
• Highly effective communicator, both verbally and written.
• Ability to navigate a matrixed organization and a global network of internal and external partners.
• Comfortable working in a fast-paced and dynamic working environment, supporting new products and businesses.
• Professionalism:
• Ability to work with the highest degree of confidentiality – exercising discretion, judgment and diplomacy.
• Highly collaborative mind-set.
• Exceptional interpersonal skills and partnering capabilities with the ability to develop strong working relationships.
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.
• Ability to maintain professionalism under pressure.
• Project Management:
• Known for your ability to be detail oriented in all facets.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.
• Ability to anticipate needs, be proactive, resourceful and flexible.

Required Education

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent ondemand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Entertainment Providers

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