Facilities Coordinator

RPMGlobal; Westlake Village (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

An established educational institution is seeking a Facilities Coordinator to support the operations team in managing a large-scale facility. This role involves clerical support, asset management, and vendor relations, ensuring a smooth operational flow. Ideal candidates will thrive in a fast-paced environment, possess strong organizational skills, and have a passion for customer satisfaction. If you are eager to learn and collaborate with a dedicated team, this position offers a fantastic opportunity to contribute to a vibrant educational community.

Qualifications

• Strong drive for customer satisfaction and quality of work.
• Ability to prioritize tasks and follow through autonomously.

Responsibilities

• Assist with document management and vendor communications.
• Manage construction project documentation and data organization.

Skills

Customer Satisfaction

Time Management

Multi-tasking

Collaboration

Organizational Skills

Education

College Degree

Tools

Microsoft Office Suite

Asset Management Software

Job description

Oaks Christian School

Job Description

Facilities Coordinator

Full-Time (12-months), Non-Exempt, Category 4

Salary Range: $25.00-$35.00 per hour

Position Summary

This position will report directly to the Director of Operations. In this position you will work closely with the entire operations team to manage a large-scale educational facility. Primary duties will include clerical support, asset management, record keeping, and vendor relations.

Applicant Should Possess

·Strong drive for customer satisfaction and quality of work produced

·Enjoys high energy, fast paced work environment with varying demands

·Strong follow-through

·Strong time management skills with the ability to prioritize autonomously when needed

·A willingness to collaborate with others as well as take direction

·The ability to take organized notes and be able to discern necessary information from fast paced meetings

·The ability to multi-task and quickly change from one project to another

·Willingness to ask questions and a strong eagerness to learn

Requirements

·The ability to be on feet for 8+ hours in a single day including stairs and ladders

·Required to access heights such as roofs and catwalks

·Heavy lifting (50lbs)

·Familiar with Microsoft Office Suite products (Excel, Word, Outlook, Project, OneDrive, Teams)

·Familiar with asset management process and applicable software

·Prior experience in facilities management is preferred

·College degree preferred

Responsibilities Summary

·Assist supervisor on day-to-day organizational needs such as document management, follow up communications, communicating with outside vendors, follow through with governing agencies, document storage, and meeting with faculty and staff

·Assist supervisor with management of construction projects i.e., minutes, RFI, submittal review and organization, data organization, meeting with vendors/subcontractors, etc.

·Research various products required for a variety of projects, summarize and present best options for use and value considerations

·Create and maintain data management systems

·Review ongoing and regular purchases with supervisor and maintain data tracking systems

·Occasional interaction with Building Departments including permitting and inspections with building officials

·Review and organize historic campus building documentation

·Office environment/field 75%/25%

·Hours of 7:00 AM – 3:30 PM Monday - Friday or as required by project deadlines

·Additional duties as assigned