Facilities Administrator, Workplace Resources

Markel; New York (NY); On-site; USD 65,000 - 88,000; Full time

Job summary

An established industry player is seeking a Facilities Administrator to lead projects and improve workplace environments. This role emphasizes team management, project oversight, and vendor relations, ensuring facilities operate efficiently and effectively. The successful candidate will foster a culture of continuous improvement while providing exceptional service to associates. With a focus on enhancing productivity and creativity within the office, this position offers a significant opportunity to impact the organization positively. Join a dynamic team dedicated to making a meaningful difference in the workplace.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) with Employer Match

Employee Stock Purchase Plan

Paid Time Off (PTO)

Parental Leave

Corporate Holidays

Floating Holidays

Qualifications

• 3+ years in facilities and office management with project management experience.
• Knowledge of operations, maintenance, and sustainability practices.

Responsibilities

• Manage staff performance and development, fostering a continuous improvement culture.
• Administer campus remodel projects, ensuring adherence to budget and timelines.
• Provide excellent customer service to enhance the work environment.

Skills

Written Communication

Oral Communication

Organization

Time Management

People Management

Microsoft Office (Excel, Outlook, Visio, Word)

Flexibility

Attention to Detail

Continuous Improvement

Education

High School Diploma

College Degree

Job description

What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs.Join us and play your part in something special!This position provides guidance, instruction, direction and leadership to the team for the purpose of achieving functional goals and objectives. Administer campus remodel projects, and related moves ensuring contractors are acting according to the plan. Coordinate maintenance and service requests of facilities and real estate property matters to ensure associates and tenants are working in a comfortable environment. Provide a positive contact for both Markel associates and business partners in order to provide a productive work environment and facilitate amicable, seamless resolution to facility issues that arise.according to the plan. Coordinate maintenance and service requests of facilities and real estate property matters to ensure associates and tenants are working in a comfortable environment. Provide a positive contact for both Markel associates and business partners in order to provide a productive work environment and facilitate amicable, seamless resolution to facility issues that arise.

Job Responsibilities

• Manage the work activities, performance and development of subordinate staff. Share expertise and best practices so team can work effectively and efficiently. Act as a role model for staff and foster a continuous improvement and process culture, and customer service mentality. Review existing processes and recommend improvements or enhancements for greater efficiencies.

• Provide excellent customer service to all associates in order to improve the work environment and uphold the organizational core values. Work diligently to find resolutions to problems.

• Administer campus remodel projects and related moves which include the planning, budgeting, communication and vendor management phases, within the established organization’s standards and financial guidelines. Manage company projects as assigned in support of Markel’s business goals.

• Create and manage local facilities budgets, and manage vendors and contractors. Responsible for managing the timely and proper maintenance and repair of building systems and infrastructure, in some locations may work directly with property manager. Manage office cleaning services and oversee management of office and break room supplies. Assist local leadership to ensure the office environment promotes creativity and productivity. Manage tenant relations, when applicable.

• Responsible for vendor account monitoring and accounts payable. Work to convert all Markel locations to negotiated contracts for office supplies, document storage and disposal, and overnight delivery. Continually look for ways to reduce costs with current vendors. Monitor and encourage local associates to follow Markel standards and processes to ensure most efficient operations and cost management.

Education

• High school graduate/equivalent

• College degree preferred

Certification

• None required

Work Experience

• Minimum 3 years of facilities and office management experience, including knowledge of operations and maintenance, project management, environmental stewardship and sustainability, emergency preparedness and business continuity, real estate & property management, technology

• Insurance experience preferred

Skill Sets

• Excellent written and oral communication skills

• Strong organization and time management skills

• Strong people management skills

• Intermediate skills in Microsoft Office products (Excel, Outlook, Visio, Word)

• Strong team player

• Flexibility and attention to detail

• Strong desire for continuous improvement

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Pay information:

The base salary offered for the successful candidate will be based on compensable factors such as job-relevant education, job-relevant experience, training, licensure, demonstrated competencies, geographic location, and other factors.The national average salary for the Facilities Administrator, Workplace Resources is $65,700 - $87,600 with 15% bonus potential.

Who we are:

Markel Group (NYSE – MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world.

We’re all about people | We win together | We strive for better

We enjoy the everyday | We think further

What’s in it for you:

In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work.

• We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.

• All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.

• We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.

Are you ready to play your part?

Choose ‘Apply Now’ to fill out our short application, so that we can find out more about you.

Caution: Employment scams

Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that:

• All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings.

• All legitimate communications with Markel recruiters will come from Markel.com email addresses.

We would also ask that you please report any job employment scams related to Markel to [e-mail].

Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.

Should you require any accommodation through the application process, please send an e-mail to [e-mail].

No agencies please.