Workplace Experience & Administrative Coordinator

super{set} Hive Community; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

super{set} Hive Community is seeking an organized Workplace Experience & Administrative Coordinator in San Francisco. You will oversee the San Francisco office, manage the CEO’s calendar, coordinate travel, and support events to help build a vibrant, people-first workplace in the heart of tech.

You will join a team that values optimism, warmth, and high agency, providing mentorship and opportunity to grow within the venture studio environment.

Qualifications

• 2+ years in administrative/operational/coordinator roles.
• Strong presence that makes guests feel welcome.
• High agency and ability to act independently.
• Excellent attention to detail and multi-tasking in fast-paced environments.
• Proficiency with Google Workspace and Slack; quick to adapt to new systems.

Responsibilities

• Oversee day-to-day San Francisco office operations and vendor relations.
• Assist Chief of Staff with CEO priorities and meeting prep.
• Manage complex CEO calendar, priorities, and time blocks.
• Coordinate domestic and international travel arrangements.
• Support internal and external events and meetings.
• Assist the team on ad hoc operational initiatives.

Skills

Office coordination

Calendar management

Travel logistics

Event support

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Location: San Francisco, CA (5 days per week in-office)

About super{set}

super{set} is a venture studio that founds, funds, and scales high-potential data and AI companies. We do not simply invest; we co-found. We work shoulder-to-shoulder with founding teams to build defensible, durable companies from inception to exit.

When you join us, you are joining a collective of seasoned company builders—operators who have successfully built and scaled companies from the ground up. We are a lean, high-output team of builders who solve hard problems with grit, humility, and “unapologetic nerdiness” about data engineering. Anyone joining this team is stepping into a partnership with experienced industry veterans where the learning curve is vertical. If you are looking to be surrounded by people who will push you to be your absolute best, you have found your home.

Role Overview

We’re after a rare kind of person: hungry, magnetic, and relentlessly organized, with real drive and a real love of people. You’ll join our team as our Workplace Experience & Administrative Coordinator, reporting to the Chief of Staff. This is more than a support role; it is a front-row seat to the creation of the next generation of AI and data-driven companies.

We view this role as a launchpad. We are deeply committed to moulding and developing talent, meaning you will receive the mentorship and guidance required to master your domain. You will be immersed in the dynamic world of venture creation, serving as the operational heartbeat of our San Francisco headquarters and dedicated support to the CEO and Executive team.

Crucially, you are not just a logistical engine; you are a carrier of culture. We need a team member who approaches the day with optimism, greets the team and guests with genuine warmth, and maintains a “can-do” spirit even when things get busy. If you are eager to learn, love “getting stuff done,” and want to help build a vibrant, positive workplace in the hottest sector of tech, we want to hear from you.

Core Responsibilities

• Office Operations & Experience: Oversee the day-to-day operations of the San Francisco office, ensuring the space is organized, clean, and fully functional. You will serve as the primary point of contact for building management and vendors while fostering a positive culture by coordinating on-site gatherings and events.
• Proactive Support & Readiness: Collaborate with the Chief of Staff to develop a deep understanding of CEO preferences and priorities. You will help anticipate needs before they arise, ensuring leadership is fully prepared for all engagements with the necessary context and materials.
• Calendar Management: Provide support to help manage the complex intersections of the CEO’s professional obligations (firm and portfolio companies) and personal commitments. Act to ensure the schedule is structured for sustainable performance—prioritizing adequate time for preparation, breaks, and transitions.
• Travel & Logistics: Coordinate end-to-end travel arrangements (domestic and international), including itineraries, transportation, and accommodation. You will be expected to resolve last-minute scheduling changes immediately and independently.
• Marketing & Event Logistics: Provide support for internal and external events.
• Team Support: Act as a flexible resource for the Chief of Staff and the wider team on ad hoc initiatives. Whether it is researching a new vendor or managing a last-minute operational sprint, you are ready to jump in and help get the job done.

Required Qualifications & Attributes

• Professional Experience: 2+ years of experience in an administrative, operational, or coordination role. You have built a strong foundation in a support capacity and are ready to step up into a challenge that requires greater ownership and complexity.
• Positive Professional Presence: You are full of positive presence and good vibes—the kind of person who lights up the room and makes everyone, from the team to first-time guests, feel genuinely welcome the moment they walk in. Warm, upbeat, and magnetic by default, you’re the bright, beating pulse of the office. And you stay sturdy when the pace turns fiery and the day gets intense—you don’t just weather a fast, high-intensity environment, you’re the one raising its temperature in the best possible way.
• High Agency: You possess the ability to identify issues immediately and implement solutions independently. You do not wait for instruction; you observe and act.
• Service Orientation: You have a genuine desire to support others, high emotional intelligence, and an understanding of the human needs behind a busy executive schedule.
• Operational Excellence: You have exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment without letting tasks slip through the cracks.
• Technical Proficiency: Competency with modern productivity tools (Google Workspace, Slack), scheduling software, and a willingness to master new systems quickly.