Office Experience Lead & Executive Coordinator

Checksum; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

super{set} is seeking a Workplace Experience & Administrative Coordinator to join our San Francisco headquarters. Reporting to the Chief of Staff, you will manage office operations, coordinate events, and support the CEO and executive team with calendar planning and travel arrangements.

This role is central to shaping a positive, high-performance workplace in a fast-moving data/AI venture studio. You will partner closely with the Chief of Staff and broader team, ensuring readiness for

Qualifications

• 2+ years of administrative, operational, or coordination experience.
• Ability to stay positive and welcoming in a fast-paced environment.
• Proactive problem-solver with strong ownership and independence.
• Customer-service mindset to support executives and teams.
• Excellent attention to detail and multi-tasking under pressure.
• Familiarity with modern productivity tools and scheduling platforms.

Responsibilities

• Oversee day-to-day operations of the San Francisco office, ensuring space is organized, clean, and functional.
• Serve as primary contact for building management and vendors while coordinating on-site events.
• Assist CEO and executive team with calendar management and preparation for engagements.
• Coordinate end-to-end travel arrangements (domestic and international) and logistics.
• Support internal and external events and meetings.
• Provide flexible support to Chief of Staff and wider team on ad hoc initiatives.

Skills

Positive presence

High agency

Service orientation

Operational excellence

Technical proficiency

Tools

Google Workspace

Slack

Scheduling software

Job description

super{set} is seeking a Workplace Experience & Administrative Coordinator to join our San Francisco headquarters. Reporting to the Chief of Staff, you will manage office operations, coordinate events, and support the CEO and executive team with calendar planning and travel arrangements.

This role is central to shaping a positive, high-performance workplace in a fast-moving data/AI venture studio. You will partner closely with the Chief of Staff and broader team, ensuring readiness for