Administrative Generalist

Career Group; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

Career Group is seeking a high-energy Administrative Generalist for a fast-growing AI startup in San Francisco. This onsite, temp-to-perm role offers exposure to workplace operations, recruiting, and people operations as part of a team building next-generation AI systems.

You will support daily office operations, events, onboarding, and candidate experience, while evolving into broader operational responsibilities in a dynamic, high-growth environment.

Qualifications

• 1–3 years of relevant experience in office operations, events, or a similar support role.
• Experience with events or coordination (professional, academic, or extracurricular).
• Early-career candidate (new graduates encouraged to apply).
• Highly organized with strong attention to detail.
• Positive, high-energy attitude with a team-first mindset.
• Ability to manage multiple priorities and adapt quickly.
• Strong written and verbal communication skills.
• Based in San Francisco or ready to relocate immediately.
• Excited to work in-office five days a week.

Responsibilities

• Support daily office operations, including supplies, organization, and logistics
• Act as a go-to resource for in-office needs and troubleshoot issues in real time
• Assist with vendor coordination and facilities-related tasks
• Help plan and execute team events, candidate dinners, and offsites
• Manage logistics, timelines, and day-of execution
• Coordinate communications and scheduling for events
• Provide backup support to the recruiting team as needed
• Schedule interviews and manage workflows in Ashby
• Ensure a seamless and positive candidate experience
• Assist with onsite interview logistics and coordination
• Support onboarding logistics and HR administrative tasks
• Help maintain organized documentation and scalable processes
• Step in to support team members during busy periods or absences
• Handle ad hoc tasks and problem-solve across teams
• Assist with templates, documentation, and process improvements

Skills

Strong organizational skills

Attention to detail

Team player

Effective communication

Multitasking

Job description

Our client is a fast-growing, a start-up AI company operating at the forefront of artificial intelligence, is seeking a high energy and eager Administrative Generalist. This is a dynamic, early-career opportunity for someone looking to gain exposure to workplace operations, recruiting, and people operations within a high-growth AI company. The role sits at the center of day-to-day business operations, supporting a team that is actively building and scaling technology that powers next-generation AI systems. You’ll play a key role in ensuring the office runs smoothly while also contributing to candidate experience, internal events, and employee operations. This role is designed as a launchpad for growth. There is a strong intention for this individual to evolve within the company, taking on increased responsibility and advancing into broader operational or strategic roles as they gain experience.

Please note this is a onsite, temp-to-perm role based in San Francisco, CA. Pay will be $100k-$120k/yr.

Key Responsibilities:

• Support daily office operations, including supplies, organization, and logistics
• Act as a go-to resource for in-office needs and troubleshoot issues in real time
• Assist with vendor coordination and facilities-related tasks
• Help plan and execute team events, candidate dinners, and offsites
• Manage logistics, timelines, and day-of execution
• Coordinate communications and scheduling for events
• Provide backup support to the recruiting team as needed
• Schedule interviews and manage workflows in Ashby
• Ensure a seamless and positive candidate experience
• Assist with onsite interview logistics and coordination
• Support onboarding logistics and HR administrative tasks
• Help maintain organized documentation and scalable processes
• Step in to support team members during busy periods or absences
• Handle ad hoc tasks and problem-solve across teams
• Assist with templates, documentation, and process improvements

Qualifications:

• 1–3 years of relevant experience in office operations, events, or a similar support role
• Experience with events or coordination (professional, academic, or extracurricular)
• Early-career candidate (new graduates encouraged to apply)
• Highly organized with strong attention to detail
• Positive, high-energy attitude with a team-first mindset
• Ability to manage multiple priorities and adapt quickly
• Strong written and verbal communication skills
• Comfortable in a “floater” capacity, stepping in to support both events and general office needs as they arise
• Comfortable working in a fast-paced, high-growth environment
• Based in San Francisco or ready to relocate immediately
• Excited to work in-office five days a week

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.