Workplace Coordinator

Togetherai; San Francisco (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Startup equity

Health insurance

Competitive benefits

Job summary

Togetherai is seeking a Workplace Coordinator for our San Francisco office to manage day-to-day operations and foster a thriving work environment. This role involves welcoming new hires, providing employee support, and coordinating office maintenance.

The ideal candidate should be highly organized, detail-oriented, and possess strong communication skills. This full-time in-office position offers competitive compensation, equity, and benefits, with a salary range of $100-140K.

Qualifications

• Strong work ethic with a commitment to reliability and confidentiality.
• Empathetic and approachable demeanor with a passion for helping others.
• Flexibility and adaptability in a dynamic environment.

Responsibilities

• Assist with onboarding new hires and provide employee support.
• Handle incoming mail and package processing.
• Assist with planning and executing internal events.

Skills

Organizational skills

Problem-solving skills

Exceptional attention to detail

Communication skills

Tools

Desk booking systems

AV equipment

Facilities management platforms

Job description

About the Role

As a Workplace Coordinator in our San Francisco office, you will partner with Workplace Operations to manage day-to-day office operations and create an environment where employees can thrive. The ideal candidate is organized, personable, and brings strong problem-solving skills to everything they do. This position is based in our San Francisco office five days per week and is a great opportunity to make a significant impact in a fast paced environment.

Responsibilities

Daily Operations & Employee Support

• Assist with welcoming and onboarding new hires
• Provide on-site support and serve as a first point of contact for employee questions
• Assist the Workplace team with day-to-day activities as directed
• Deliver exceptional customer service through Gmail, Slack, and our Support Portal — for both in-office employees and remote employees
• Gather and relay employee feedback on the workplace to help drive continuous improvement
• Manage the swag program
• Cover the reception desk as needed

Facilities & Office Maintenance

• Handle incoming mail and package processing
• Initiate maintenance and repair calls to keep the office running efficiently
• Liaise with janitorial team to maintain office organization and cleanliness
• Serve as a liaison to building management regarding facilities issues
• Coordinate badge and key fob distribution and access
• Oversee guest access procedures
• Serve as an emergency warden
• Maintain first aid supplies and ensure health and safety standards are met

Food, Beverage & Events

• Assist with the Food & Beverage program
• Help maintain kitchen cleanliness and ensure the snack and beverage program runs smoothly with our third-party vendor
• Assist with planning and executing internal events, both in-office and offsite, including team meetings, offsites, and employee celebrations
• Partner on logistics, vendor coordination, and on-site support for all internal events

Requirements

• Strong work ethic with a commitment to reliability, dependability, and confidentiality
• Exceptional attention to detail and time management skills
• Empathetic, approachable demeanor with a genuine passion for helping others
• Ability to identify root causes rather than settle for quick fixes
• Familiarity with tools and resources for resolving office-related issues, including desk booking systems, AV equipment, and facilities management platforms
• Excellent communication skills across teams and platforms
• Flexibility and adaptability in a dynamic, changing environment
• This position is in-office five days per week
• Previous experience in office management, facilities, or hospitality preferred

Compensation

We offer competitive compensation, startup equity, health insurance and other competitive benefits. The US base salary range for this full-time position is: $100-140K + equity + benefits. Our salary ranges are determined by location, level and role. Individual compensation will be determined by experience, skills, and job-related knowledge.

Equal Opportunity

Together AI is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and more.