Workplace Experience & Admin Assistant

Second Harvest of Silicon Valley; San Jose (CA); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Health benefits

Flexible Time Off

Paid holidays

Retirement plan

Job summary

Second Harvest of Silicon Valley is seeking an Office Experience Administrative Assistant to welcome visitors, manage front desk operations, and support workplace services. You’ll help with event logistics, onboarding readiness, and People & Culture communications in a fast-paced nonprofit setting.

The role emphasizes exceptional customer service, organization, and proactive problem-solving to maintain a professional and inclusive environment for employees and partners in San Jose, with a

Qualifications

• High school diploma or equivalent with 1 year of related experience.
• Experience in frontline or administrative support.
• Experience using SharePoint or similar content platforms.
• Excellent organizational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as welcoming first point of contact for employees, candidates, visitors, and partners.
• Provide front desk coverage, manage phones, mail, deliveries, and lobby readiness.
• Coordinate room setups, food deliveries, supplies, and workplace requests.
• Identify routine workplace issues and escalate or resolve promptly.
• Coordinate interactions with workplace vendors and service providers.
• Track service requests and ensure timely completion of tasks.
• Provide general office and administrative support and protect confidentiality.

Skills

Front desk

Customer service

Scheduling

Communication

Organization

Education

High school diploma or equivalent

Associate degree (a plus)

Tools

SharePoint

MS Office

Job description

Second Harvest of Silicon Valley is seeking an Office Experience Administrative Assistant to welcome visitors, manage front desk operations, and support workplace services. You’ll help with event logistics, onboarding readiness, and People & Culture communications in a fast-paced nonprofit setting.

The role emphasizes exceptional customer service, organization, and proactive problem-solving to maintain a professional and inclusive environment for employees and partners in San Jose, with a