Workplace Exp Coordinator

CBRE Group, Inc.; Bellevue (WA); On-site; USD 38,000 - 52,000; Full time

Job summary

CBRE Group, Inc. in Bellevue, WA, is seeking a Workplace Experience Coordinator dedicated to delivering a world-class customer service experience to employees and guests in a designated building.

You will greet visitors, manage passes, coordinate events, handle inquiries, work with vendors, and support on-site services while following security procedures. The role emphasizes organization and effective communication.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Be the first point of contact for visitors and guests, greet warmly, issue passes, and follow security protocols.
• Answer phone professionally, and help prepare presentations for groups.
• Arrange and confirm recreational, dining, and business activities on request.
• Manage work orders for janitorial/maintenance and coordinate workplace services.
• Address inquiries or complaints professionally and provide solutions.
• Plan and run on-site events, including space setup and teardown.
• Follow property security and emergency procedures and notify responders as needed.
• Coordinate with vendors supplying services or goods to the workplace.
• Explain complex information clearly to the team and follow manager instructions.
• Apply existing procedures to solve straightforward problems with limited discretion.

Skills

Customer service

Communication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

About the Role:

As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world‑class customer service experience to employees and guests of a designated building.

This job is part of the Workplace Experience function. They are responsible for providing world‑class customer service to the clients and visitors of a designated building.

What You’ll Do:

• First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols.
• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various‑sized groups.
• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.
• Acknowledge inquiries or complaints from employees, guests, and co‑workers. Provide solutions in a professional customer service‑driven manner.
• Organize and manage on‑site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
• Follow property‑specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job‑related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.