Workplace and Facilities Coordinator

CBRE; Los Angeles (CA); On-site; USD 60,000 - 62,000; Full time

Job summary

CBRE in Los Angeles is seeking a Facilities & Workplace Coordinator to ensure a seamless, welcoming environment and smooth operation of building facilities. You will manage work orders, coordinate services, and support on-site events 5 days a week.

Ideal candidates have 2+ years in facilities coordination, familiarity with CMMS, strong organizational and communication skills, and the ability to partner with vendors and internal teams to sustain an exceptional workplace experience.

Qualifications

• 2+ years of experience in facilities coordination, workplace services, or related role.
• Experience managing CMMS platforms for preventive maintenance and asset tracking.
• Ability to manage multiple priorities, communicate clearly, and work with minimal supervision.

Responsibilities

• Greet employees and visitors as first point of contact.
• Manage and track facilities-related work orders with vendors and service providers.
• Coordinate workplace services: mail, supplies, onboarding support.
• Address inquiries with professional, customer-service oriented responses.
• Support on-site events in the Los Angeles office, including logistics and vendor coordination.
• Follow security and emergency procedures to ensure safety.

Skills

Facilities coordination

Customer service

Communication

Leadership

Organization

Budgeting basics

Microsoft Office

Google Suite

Education

High School Diploma or equivalent

Tools

CMMS/CAFM platforms

Microsoft Office

Google Workspace

Job description

About The Role

As a CBRE Facilities & Workplace Coordinator, you’ll play a pivotal role in creating a seamless and welcoming environment for employees and guests while ensuring the smooth operation of building facilities. This job is a part of the Facilities Management functional area which focuses on combining customer service excellence with hands-on facilities coordination to deliver an exceptional workplace experience.

What You’ll Do

• Serve as the first point of contact for all those entering the workplace, greeting employees and visitors with a friendly and welcoming demeanor.
• Manage and track facilities-related global work orders liaising with vendors, contractors, and service providers to ensure timely completion.
• Coordinate workplace services including mail, office supply inventory, and onboarding support.
• Acknowledge inquiries or complaints from employees, guests, and co-workers and provide solutions in a professional, customer service-driven manner.
• Support and coordinate on-site events in Los Angeles office, including event calendar, room setup and teardown, vendor coordination, logistics, and supply delivery.
• Follow property-specific security and emergency procedures and notify appropriate parties to ensure the safety of individuals in the building.
• Communicate detailed or complex information clearly within the team and collaborate closely with the Workplace Experience Managers and Clients.
• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood and implemented.
• Review data from work order reports and create and present performance and progress status reports to management. Make suggestions on how to improve efficiency.
• Keep track of regular and ad-hoc facility expenses; maintain records of costs incurred by workplace team activities and review invoices as needed.
• Develop and maintain vendor partnerships with the intention of cost-saving efforts. Assist with negotiations for contract services. Confirm that all vendors have current proof of insurance and contractual documentation.
• Monitor building operations, including waste disposal, recycling, and janitorial services, ensuring compliance with policies and standards.
• Maintain accurate asset data, schedule preventive maintenance, filing and tracking work orders, and generating and maintaining performance reports.
• Perform work that has a direct impact through clearly defined duties and established procedures. Follow documented workflows and use existing processes to solve straightforward problems.
• Resolve complex problems and identify appropriate approaches to existing solutions to accomplish team objectives.
• Have a direct impact on the team objectives as well as the objectives of related teams.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Working onsite in the client's Los Angeles office 5 days per week, typical hours 8:00am - 5:00pm.
• Domestic Travel required - 5%.

What You’ll Need

• High School Diploma or equivalent; additional coursework or certification in facilities management or business administration preferred.
• 2+ years of experience in facilities coordination, workplace services, or a related role within tech or startup environments.
• Experience managing CMMS platforms for preventive maintenance and asset tracking.
• Expert organizational, communication and planning skills with the ability to manage multiple priorities independently.
• Leadership qualities, including initiative, problem-solving, and the ability to work with minimal supervision.
• Excellent communication skills for interacting with employees, guests, and vendors.
• Expert knowledge of Microsoft Office and Google Suite; familiarity with budgeting tools or CAFM/CMMS systems is a plus. Basic math and financial skills for budgeting, cost analysis, and reporting.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Compensation

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $60,000 annually [or $28.85 per hour] and the maximum salary for the Facilities Coordinator position is $62,400 annually [or $30.00 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).