Workers' Compensation Administrative Specialist

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego is seeking an administrative professional to support the Loss Prevention Program and Workers' Compensation activities within Environment, Health & Safety. The role involves fund administration, policy application, and data review to ensure accurate reporting.

You will gather injury data, code incidents in iVOS, and file required reports with California agencies while maintaining confidentiality and coordinating with multiple campus stakeholders.

Qualifications

• Advanced MS Office skills and experience with Word, Excel.
• Ability to initiate and plan work independently with good judgement.
• Experience writing memoranda with proper grammar and format.
• Ability to work in a team with diverse populations.
• Experience using word processing, spreadsheet, database, and presentation graphics software.
• Strong customer service and quality performance focus.
• Excellent oral and written communication; ability to maintain confidentiality.
• Interpersonal skills; able to communicate with faculty, staff, students and the public; bilingual a plus.
• Organizational skills; able to handle multiple tasks and shifting deadlines.
• Identifying, organizing and prioritizing work tasks; self-motivated and deadline-driven.

Responsibilities

• Provide administrative support for Workers' Compensation Staff and Campus Risk Manager.
• Manage Loss Prevention Program and Loss Prevention Fund Administration, including procedures and policy applications, and long-range planning.
• Gather and review injury data to determine accurate statistical codes in iVOS.
• Submit qualified incidents to the State of California - Division of Workers' Compensation.
• Enter appropriate incidents on the Cal-OSHA 300 log.

Skills

MS Office suite

Project planning

Writing skills

Teamwork

Database & presentations

Customer service

Communication skills

Interpersonal skills

Discretion

Organization

Prioritization

Tools

iVos

Job description

UC San Diego is seeking an administrative professional to support the Loss Prevention Program and Workers' Compensation activities within Environment, Health & Safety. The role involves fund administration, policy application, and data review to ensure accurate reporting.

You will gather injury data, code incidents in iVOS, and file required reports with California agencies while maintaining confidentiality and coordinating with multiple campus stakeholders.