Environmental Services Administrative Coordinator

UC San Diego; San Diego (CA); On-site; USD 56,000 - 79,000; Full time

Job summary

UC San Diego Environmental Services seeks an Environmental Services Administrative Assistant II to support operations with high-volume administrative tasks. You will analyze problems, coordinate with teams, and prepare monthly Excel and PowerPoint reports.

The role requires two years of related experience, strong MS Office skills, and the ability to communicate clearly with diverse staff and external agencies. A Bachelor's Degree is preferred and various duties across departments may apply.

Qualifications

• Two years of related administrative/dispatch experience.
• Experience in a high-volume, fast-paced environment.
• Strong computer skills with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications.
• Ability to handle complex issues and maintain professional relationships with diverse stakeholders.
• Excellent verbal and written communication skills; ability to explain complex ideas to varied audiences.
• Strong organizational and coordinating abilities.

Responsibilities

• Perform administrative transactions and resolve business issues with minimal supervision.
• Prepare monthly reports in Excel and PowerPoint.
• Process system-wide transactions, e.g., up to 5,000 lab coat orders annually.
• Handle EPIC Management, answering phones, inputting work orders, and filing for 275 employees.
• Manage Uniforms/Shoe Program and regulatory documentation.

Skills

MS Word

MS Excel

PowerPoint

Communication skills

Organization

MS Outlook/Internet

Education

Bachelor's Degree

Tools

Linen Helper

ESCt

BedTracking

Job description

UC San Diego Environmental Services seeks an Environmental Services Administrative Assistant II to support operations with high-volume administrative tasks. You will analyze problems, coordinate with teams, and prepare monthly Excel and PowerPoint reports.

The role requires two years of related experience, strong MS Office skills, and the ability to communicate clearly with diverse staff and external agencies. A Bachelor's Degree is preferred and various duties across departments may apply.