Workers' Compensation Assistant - 140862

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego is seeking an administrative professional to support the Loss Prevention Program and Workers' Compensation activities within Environment, Health & Safety. The role involves fund administration, policy application, and data review to ensure accurate reporting.

You will gather injury data, code incidents in iVOS, and file required reports with California agencies while maintaining confidentiality and coordinating with multiple campus stakeholders.

Qualifications

• Advanced MS Office skills and experience with Word, Excel.
• Ability to initiate and plan work independently with good judgement.
• Experience writing memoranda with proper grammar and format.
• Ability to work in a team with diverse populations.
• Experience using word processing, spreadsheet, database, and presentation graphics software.
• Strong customer service and quality performance focus.
• Excellent oral and written communication; ability to maintain confidentiality.
• Interpersonal skills; able to communicate with faculty, staff, students and the public; bilingual a plus.
• Organizational skills; able to handle multiple tasks and shifting deadlines.
• Identifying, organizing and prioritizing work tasks; self-motivated and deadline-driven.

Responsibilities

• Provide administrative support for Workers' Compensation Staff and Campus Risk Manager.
• Manage Loss Prevention Program and Loss Prevention Fund Administration, including procedures and policy applications, and long-range planning.
• Gather and review injury data to determine accurate statistical codes in iVOS.
• Submit qualified incidents to the State of California - Division of Workers' Compensation.
• Enter appropriate incidents on the Cal-OSHA 300 log.

Skills

MS Office suite

Project planning

Writing skills

Teamwork

Database & presentations

Customer service

Communication skills

Interpersonal skills

Discretion

Organization

Prioritization

Tools

iVos

Job description

UCSD Layoff from Career Appointment: Apply by 9/8/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

Department Overview

Environment, Health & Safety (EH&S) is dedicated to the reduction of risks within the UC San Diego community, and to the promotion of safety as value in our university culture. We are pleased to provide health, safety, and environmental services to everyone at UC San Diego. Our goal is to support the mission of the university by helping staff, faculty, and students take an active role in protecting their health and the environment.

Position Overview

Under the general supervision of the Workers' Compensation Disability Program Manager, the incumbent is responsible for providing all administrative aspects of the Loss Prevention Program, Loss Prevention Fund Administration, including the determination of procedures, selection of methods and implementation of policy applications, as well as long range planning for these programs. Provide administrative support for Workers' Compensation Staff and Campus Risk Manager.

Incumbent also is responsible for various case management duties including gathering and reviewing injury data to: 1) determine accurate statistical codes into iVOS 2) submit qualified incidents to the State of California - Division of Workers' Compensation, and 3) enter appropriate incidents on the Cal-OSHA 300 log.

Qualifications

• Advanced computer skills and in-depth knowledge and experience using Microsoft Word, Excel, and other MS Office products
• Demonstrated ability to initiate and plan work from general concepts, and work independently exercising good judgment. Proven ability to organize and prioritize work to deal with a multiplicity of projects and demands.
• Demonstrated experience writing clear and concise memoranda and correspondence, including knowledge of grammar and format.
• Demonstrated ability to perform in a team environment working with diverse populations.
• Demonstrated experience using word processing, spreadsheet, database, and presentation graphics software.
• Strong understanding of customer service and quality performance techniques and procedures and the ability to apply them in achieving quality and customer service goals.
• Excellent oral and written communications skills. Ability to maintain confidentiality.
• Excellent interpersonal skills, including tact, diplomacy, flexibility, and the ability to communicate effectively with faculty, administrators, staff, students, outside agencies and the general public. Bilingual capability is a plus.
• Demonstrated ability to develop good working relationships with employees and campus departments. Ability to interact effectively with others at all levels and to exercise confidentiality. Ability to handle highly confidential matters and material with discretion.
• Strong organizational skills with the ability to be flexible, yet able to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.
• Demonstrated ability to identify, organize and prioritize work tasks and schedule work to be done. Demonstrated self-motivation and dedication to meeting deadlines on task completion. Proven ability to work productively under the constant pressure of deadlines.

Preferred Qualifications

• General knowledge of claims database systems such as iVos.
• General knowledge of CAL-OSHA and Federal OSHA Regulations.
• General knowledge of California workers' compensation laws regarding eligibility for benefits and the benefits themselves (medical, temporary disability, permanent disability, job displacement vouchers and death benefits).

Special Conditions

• DOJ and FBI background clearances required.
• Occasional overtime required.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).