Workers' Compensation Assistant - 140862

University of California San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California San Diego is seeking a Workers' Compensation Assistant to support the Loss Prevention Program and related administrative functions on campus. The role requires handling case data, coding injuries in iVOS, and coordinating with the Workers' Compensation team.

The position offers a 7:30 AM to 4:00 PM schedule, full-time, career appointment, and 100% effort. Strong MS Office skills and confidentiality are essential.

Qualifications

• Advanced computer skills with Word, Excel, and MS Office.
• Ability to initiate and plan work independently and prioritize multiple projects.
• Strong written communication and proper memo formatting.
• Team player capable of working with diverse populations.
• Experience with word processing, spreadsheets, databases, and presentation software.
• Commitment to customer service and quality performance.
• Excellent oral and written communication; ability to maintain confidentiality.
• Strong interpersonal skills and diplomacy when communicating with faculty, staff, students and external parties.
• Ability to develop good working relationships and handle confidential material discreetly.
• Excellent organizational skills with flexibility to manage shifting deadlines.

Responsibilities

• Provide administrative support for Workers' Compensation staff.
• Manage Loss Prevention Program and fund administration processes.
• Determine procedures and implement policy applications; assist with long-range planning.
• Gather and review injury data to code in iVOS.
• Submit qualified incidents to the State and enter incidents on the Cal-OSHA 300 log.

Skills

Microsoft Word

Excel

Organization

Communication

Confidentiality

Teamwork

Customer Service

Bilingual

Time Management

Attention to Detail

Tools

iVos

CAL-OSHA

Job description

#140862 Workers' Compensation Assistant

Payroll Title: BLANK AST 3

Department: EH&S

Hiring Pay Scale: $30.89 - $37.89 / Hour

Worksite: Campus

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: 7:30 - 4:00pm, Mon - Friday

Filing Deadline: Wed 9/16/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

DESCRIPTION

Department Overview

Environment, Health & Safety (EH&S) is dedicated to the reduction of risks within the UC San Diego community, and to the promotion of safety as value in our university culture. We are pleased to provide health, safety, and environmental services to everyone at UC San Diego. Our goal is to support the mission of the university by helping staff, faculty, and students take an active role in protecting their health and the environment.

Position Overview

Under the general supervision of the Workers' Compensation Disability Program Manager, the incumbent is responsible for providing all administrative aspects of the Loss Prevention Program, Loss Prevention Fund Administration, including the determination of procedures, selection of methods and implementation of policy applications, as well as long range planning for these programs. Provide administrative support for Workers' Compensation Staff and Campus Risk Manager.

Incumbent also is responsible for various case management duties including gathering and reviewing injury data to: 1) determine accurate statistical codes into iVOS 2) submit qualified incidents to the State of California - Division of Workers' Compensation, and 3) enter appropriate incidents on the Cal-OSHA 300 log.

QUALIFICATIONS

• Advanced computer skills and in-depth knowledge and experience using Microsoft Word, Excel, and other MS Office products

• Demonstrated ability to initiate and plan work from general concepts, and work independently exercising good judgment. Proven ability to organize and prioritize work to deal with a multiplicity of projects and demands.

• Demonstrated experience writing clear and concise memoranda and correspondence, including knowledge of grammar and format.

• Demonstrated ability to perform in a team environment working with diverse populations.

• Demonstrated experience using word processing, spreadsheet, database, and presentation graphics software.

• Strong understanding of customer service and quality performance techniques and procedures and the ability to apply them in achieving quality and customer service goals.

• Excellent oral and written communications skills. Ability to maintain confidentiality.

• Excellent interpersonal skills, including tact, diplomacy, flexibility, and the ability to communicate effectively with faculty, administrators, staff, students, outside agencies and the general public. Bilingual capability is a plus.

• Demonstrated ability to develop good working relationships with employees and campus departments. Ability to interact effectively with others at all levels and to exercise confidentiality. Ability to handle highly confidential matters and material with discretion.

• Strong organizational skills with the ability to be flexible, yet able to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.

• Demonstrated ability to identify, organize and prioritize work tasks and schedule work to be done. Demonstrated self-motivation and dedication to meeting deadlines on task completion. Proven ability to work productively under the constant pressure of deadlines.

PREFERRED QUALIFICATIONS

• General knowledge of claims database systems such as iVos.

• General knowledge of CAL-OSHA and Federal OSHA Regulations.

• General knowledge of California workers' compensation laws regarding eligibility for benefits and the benefits themselves (medical, temporary disability, permanent disability, job displacement vouchers and death benefits).

SPECIAL CONDITIONS

• DOJ and FBI background clearances required.

• Occasional overtime required.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit https://smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace