Work-study Only: Registrar Clerical

OSU Rec Sports - Sport. Leadership. Wellness.; Corvallis (OR); On-site; USD 17,000 - 22,000; Part time

Job summary

The Undergraduate Student Clerical Worker position at Oregon State University Office of the Registrar is a part-time role (up to 20 hours per week) for student employees. You will support Academic Records through filing, customer inquiries, document imaging, and mail distribution in a professional office setting.

Employees gain experience in records management, confidentiality, and transferable skills while contributing to the university’s mission.

Qualifications

• Must be academically enrolled in a program at a higher education institution.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
• Must meet the applicable minimal enrollment standard.
• International students may be allowed to carry fewer hours and still be considered full-time by USCIS.

Responsibilities

• Greet office visitors and answer general questions from students and staff.
• Answer questions by phone and via email.
• Distribute student documents, transcripts, and diplomas as needed.
• Coordinate pickup, sort, and distribution of Registrar mail.
• Scan documents into OnBase (document management system).
• Verify accuracy of documents scanned into OnBase by other student employees.
• Assist with special projects and other duties as needed.

Skills

Excellent written and verbal comms

Attention to detail

Organize materials

Education

Enrolled student (high school/college/university)

Tools

OnBase

Job description

Department:

Office of Registrar

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note:All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill four part time (a maximum of 20 hours per week) Student Clerical positions for the Office of the Registrar at Oregon State University (OSU).

The Office of the Registrar is a mission-critical unit at Oregon State University, supporting student success through enrollment and instructional services, academic records management, and assistance to students, faculty, and staff. Guided by excellence, equity, collaboration, innovation, and a commitment to confidentiality, we foster an inclusive workplace where all individuals are valued and respected.

The student employee position is part of the Academic Operations Team and reports to the Assistant Registrar for Academic Records. Student employees support Academic Records Specialists through a variety of administrative tasks, including customer service, answering questions by phone, email, and in person, document imaging, and records processing. As experience grows, student employees take on increased responsibility and more complex assignments.

Through this role, students gain valuable experience in a professional office environment while contributing to the integrity of student records and supporting the university’s mission.

The Undergraduate Student Clerical Worker performs general office work such as typing, copying, filing, sorting, indexing, reception duties, and accounting tasks.

Position Duties:

• Greet office visitors and answer general questions from students and staff.
• Assist with answering questions by phone and via email.
• Distribute student documents, transcripts, and diplomas as needed.
• Coordinate the pickup, sort, and distribution of Office of the Registrar mail.
• Scan documents into OnBase (electronic document management system).
• Verify the accuracy of documents scanned into OnBase by other student employees.
• Assist with special projects and other duties as needed.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Teamwork, Professionalism, Equity & Inclusion

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• Eligible for Federal Work Study
• Excellent written and verbal communication skills
• Ability to perform tasks with close attention to detail, ensuring completeness and accuracy
• Ability to organize materials and information

Additional Required Qualifications:

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Preferred Qualifications:

• Experience working in an environment where discretion and confidentiality was a requirement
• Experience working in an office setting

Working Conditions/Schedule:

Professional office environment with standard business hours of 8:00 am-5:00 pm.