VPR Project Assistant

OSU Rec Sports - Sport. Leadership. Wellness.; Corvallis (OR); On-site; USD 17,000 - 22,000; Part time

Job summary

Oregon State University is seeking a Part-time Student Project Assistant to support the Division of Research and Innovation. The role assists the Operations Manager and admin/finance teams with a range of duties, including SOP updates, onboarding/offboarding, HR communications, and event planning.

The position emphasizes teamwork, attention to detail, and strong communication. Hours range 10–24 per week, with in-office responsibilities and flexible scheduling to accommodate class timetables.

Qualifications

• Strong attention to detail and organization.
• Demonstrable ability to work independently and in a team environment.
• Excellent verbal and written communication skills.
• Flexible, able to take on projects that are unfamiliar.
• Proficient in Microsoft Suite Applications (Word, Excel, Outlook, Visio).
• Must be academically enrolled in a college or university.

Responsibilities

• 40% Administrative Support: update SOPs, onboarding/offboarding processes, training updates, candidate communications, employee events, and calendar management.
• 40% Operational Support: process financial checks, invoice reconciliation, office updates, and project support.
• 10% Office Improvement Projects: support continued process improvements for the division.
• 10% Other Duties as Assigned: general duties as needed.

Skills

Attention to detail

Organizational skills

Independent work

Teamwork

Communication skills

Education

Enrolled student

Tools

Microsoft Word

Microsoft Excel

Outlook

Visio

Job description

Department:

Division of Research and Innovation

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note:All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill one part-time (maximum of 20 hours per week) Student Project Assistant position for the Office of VP for Research at Oregon State University (OSU).

This position will assist the Operations Manager and the Administrations, Finance and Operations team with administrative duties, special projects, and operational tasks. The Project Assistant will be a crucial role to support the operations of the Division of Research and Innovation.

Position Duties:

40% Administrative Support

• Support and update office standard operating procedures and manuals
• Work with cross functional teams to update and maintain Onboarding and offboarding processes
• Collaborate with leadership team and HR teams to communicate updates and opportunities for Employee and supervisor training
• Streamline the new employee search processes to ensure all candidates are communicated with
• Participate in office improvement work groups
• Maintain specific Division of Research and Innovation webpages
• Update employee communication expectations as well as other division wide procedures
• Plan employee appreciation events and activities
• Collaborate with leadership team to host events in person and remotely to increase staff engagement
• Assist with calendar organization and scheduling for shared spaces and the Operations Manager

40% Operational Support

• Assist with the receipt, documentation, and processing of financial checks to ensure accurate and timely deposits in accordance with university financial procedures
• Support Buyer with invoice reconciliation and other duties
• Assist with office updates (office moves, office remodels, organization, facilities updates)
• Assist with projects as needed

10% Office Improvement Projects

• Assist the Operations Manager in continued improvement to the Division of Research and Innovation

10% Other Duties as Assigned

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Critical Thinking, Teamwork, Technology

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• Strong attention to detail and organization
• Demonstrable ability to work independently and in a team environment
• Excellent verbal and written communication skills
• Flexible, able to take on projects that are unfamiliar
• Proficient in Microsoft Suite Applications (Word, Excel, Outlook, Visio)

Additional Required Qualifications:

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history check.

Preferred Qualifications

• Freshman or Sophomore standing
• Prior experience providing excellent customer service
• Prior experience with visual software applications (Canva, Visio, etc.)
• Goes above and beyond in their work
• A demonstrable commitment to promoting and enhancing diversity

Working Conditions/Schedule:

This position is expected to work between 10 and 24 hours per week in the office within standard business hours Monday through Friday. The specific schedule will be agreed upon between the employee and the supervisor based on the employee’s class schedule.

Salary Range:

N/A