Office Specialist 2

OSU Oregon State University; Corvallis (OR); Hybrid; USD 26,000 - 40,000; Full time

Job summary

Oregon State University is recruiting for an Office Specialist 2 in the Office of Admissions. The role focuses on loading and maintaining applicant files, evaluating credentials, and processing admissions decisions within CRM and Banner SIS.

The position requires clerical accuracy, strong communication, and experience with data entry and office software. Remote or hybrid work is possible with standard campus hours.

Qualifications

• Two years of general clerical experience.
• One year of typing/word processing or document generation.
• Associate’s degree or equivalent certificate accepted for experience.
• Competent in Microsoft Windows, Email, Word Processing and spreadsheets.
• Professional communication and ability to work with diverse audiences.
• Strong data entry and information retrieval skills.
• Ability to research information online independently.
• In-person/phone/electronic information delivery.

Responsibilities

• Determine documents needed for applicant files and evaluation.
• Evaluate undergraduate eligibility for domestic students.
• Update CRM and Banner SIS for student level changes.
• Process WEB applications in Banner SIS.
• Make admit decisions or refer to Holistic Review as needed.
• Manage campus/term/major changes in CRM.
• Create new applications in CRM for changes.
• Compare credentials to eligibility requirements.

Skills

General clerical

Typing

Windows

Email

Word processing

Spreadsheets

Professional communication

Data entry

Internet research

Education

Associate’s degree in Office Occupations

Certificate in Office Occupations or Office Technology

College courses substituting for experience

Tools

Slate CRM

Banner SIS

On Base

Job description

Job Summary

This recruitment will be used to fill one full‑time Office Specialist 2 position for the Office of Admissions at Oregon State University (OSU).

The Office of Admissions includes the recruitment of prospective students, responding to requests for admission, general information and processing applications from all persons seeking entry to Oregon State University. The purpose of this position is computer loading & maintaining document files for material received in the admission office pertaining to prospective students. Process, evaluate credentials, & maintain files of applicants for admission arriving to admit or deny status, applying state system, university & office regulations & requirements. Information is used for advising by campus faculty, high school, college counselors & students both prospective & current. These tasks are carried out within designated time frames. Occasional contact with frustrated or agitated people. Very high volume of computer data entry and desk work. All work is carried out under pressure of deadlines, fluctuating workload and changes in regulations, policies and procedures.

Key Responsibilities

• Determine which documents are necessary for applicant files to be completed for evaluation.
• Evaluate credentials for admission eligibility for all undergraduate domestic students.
• Determine if student level is correct and change in CRM and Banner SIS when appropriate.
• Process suspended or errored WEB applications in Banner SIS.
• Make appropriate admit decisions based on requirements, and in cases where qualifications are marginal, refer file to secondary review process (Holistic Review).
• Process all campus, term and major changes for prospective students in CRM.
• Create new applications in CRM for campus and term changes.
• Compare credentials of applicants against stated requirements for eligibility.
• Fill out an informational reader form for each applicant to document their review process and eligibility for admission.

Qualifications

Required Qualifications

• Two years of general clerical experience.
• One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
• College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
• Must be competent in Microsoft Windows, Email, Word Processing, and spreadsheets.
• Demonstrated professional communication skills and ability to communicate with diverse audiences.
• Experience with using computers and computer software to ensure accurate and efficient data entry.
• Independently research, assess, and retrieve information from the Internet.
• Provide and receive information in person, by phone, or electronically.
• Explain information regarding specific programs or services.
• Provide in depth technical information regarding policies, procedures, and programs.
• Sit at a keyboard/computer/workstation for the majority of a workday.
• Be proficient in typing using standard qwerty keyboard.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications

• Competency in using Slate CRM, Banner SIS, credit articulation software and document management systems (i.e. On Base).
• Experience in higher education.

Working Conditions/Schedule

Typical Office Hours M – F, 8am – 5pm. Remote or hybrid work is possible.

Salary Range

$19.3-$28.75

Anticipated Start Date

2026-10-01

Anticipated End Date

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job‑related pre‑employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre‑employment check, please contact OSU’s Employee and Labor Relations team at [e-mail].

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep‑rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‐of‐the‐art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information. At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act.