Work Study - Admin Support - Fall 2026

Utah Valley University; Orem (UT); On-site; USD 21,000 - 25,000; Part time

Job summary

Utah Valley University is seeking a skilled administrative professional under the general direction of a director to perform and oversee a variety of administrative, fiscal, staff support, and planning activities. Responsibilities may include budget administration, facilities scheduling, inventory control, and confidential record keeping, with opportunities to train and supervise student staff.

Applicants must be current UVU students awarded Federal Work-Study for 2026-2027 and able to support

Qualifications

• Advanced and confidential administrative support duties as described in the posting.
• Must have experience handling routine correspondence, meeting minutes, financials, and information gathering within policy/procedures.

Responsibilities

• Performs advanced and confidential administrative support including composing routine correspondence, meeting minutes, financials, and factual information gathering.
• Maintains inventory of office equipment and supplies and may supervise office staff.
• Informs students, faculty, and the public about departmental and university services and answers information requests.

Skills

Office administration

Event planning

Communication

Correspondence

Etiquette

Software proficiency

Office procedures

Reporting

Interpersonal skills

Problem solving

Decision making

Customer service

Phone etiquette

Adaptability

Attention to detail

Verbal communication

Written communication

Confidentiality

Independent work

Tools

Microsoft Office

Job description

Under the general direction of a director, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities. Some of which requires advanced or specialized knowledge and skills, such as budget administration, facilities scheduling, inventory control, specialized record keeping, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events as appropriate. Trains and oversees lower-graded staff and/or students.

If you would like more information about the Federal Work Study program, and/or are interested in working as a Federal Work Study employee but haven't been offered Federal Work Study as part of your financial aid package for the 2026-2027 aid year, please contact the financial aid and scholarships office before applying for this position.

• Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work-related areas.
• Performs other job-related duties as assigned or needed.
• Maintains inventory of office equipment and supplies and administers other office duties as needed which may include supervision of office support.
• Informs students, faculty, and the public of departmental and university services available and answers incoming requests for information.

• Must be a current UVU student and have been awarded Federal Work-Study for 2026-2027 through UVU Financial Aid.

Preferred Qualifications

• Previous office administrative experience.
• Best practices in events, communications, correspondence, and appropriate matters of etiquette in various settings or vehicles.
• Computer systems and software essential to the completion of assigned duties.
• Office methods, techniques, practices, and procedures.
• Preparation and interpretation of reports, charts, graphs, and tables.
• Interpersonal, problem-solving, and decision-making skills.
• Customer service orientation and phone etiquette.
• Plan and anticipate potential changes and act accordingly.
• Follow oral and written procedures and instructions.
• Communicate effectively, verbally and in writing.
• Always maintain confidentiality.
• Perform a variety of administrative support duties with minimum supervision.