Word Processor (Law Firm)

The Oneil Search Group; Newark (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

The Oneil Search Group is seeking a Word Processor with a strong technical legal background to support document production and editing for complex legal matters in Newark, NJ.

You will respond to administrative tasks, provide user support for the Microsoft Office suite, perform e-filing in NJ/NY courts, and prepare Tables of Authorities and Contents with firm-wide styles. Prior legal document management experience is required.

Qualifications

• Strong technical legal background with ability to work independently
• Proficient in producing and editing complex legal documents to firm styles/guidelines
• Experience with e-filing in Federal and NJ/NY State Courts

Responsibilities

• Respond to incoming administrative tasks in a timely manner
• Document production and editing using Microsoft Office and related tools
• Assist with document conversion and clean up; draft complex legal documents
• Print complex documents
• Provide user support and customer service via email, phone, helpdesk, and in-person
• Create/edit Tables of Authorities and Tables of Contents; hyperlinking to Westlaw/Lexis; bookmarking
• Data entry across various software applications
• Support in-person/virtual notarization as needed
• Perform department secretary duties when requested by operations

Skills

Legal document production

Advanced MS Office

Customer service

Notarization knowledge

Tools

Microsoft Word

iManage Document Management System

Litera Compare

Kofax Power PDF

Westlaw

Lexis

DocuSign

Zoom

Job description

Essential Functions:

Word Processor with a strong technical legal background, capable of working independently and with all

users seeking word processing assistance and/or document problem resolution.

• Respond to incoming administrative tasks in timely manner;
• Document production and editing utilizing Document production and editing utilizing Microsoft Office, particularly Windows 10 & Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign, and similar software;
• Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines;
• Printing complex documents;
• User support and customer service. Providing technical assistance via e-mail, phone, helpdesk ticketing system and in-person;
• Facilitating the creation/edition of Tables of Authorities and Table of Contents using Best Authority; hyperlinking utilizing Westlaw and Lexis; Bookmarking;
• Data entry using various software applications and/or transcripts of analog/digital dictation;
• Knowledge and competence in E-Filing in both Federal and State Courts in NJ/NY;
• Knowledge and competence for In-Person/Virtual Notarization;
• Perform duties of department secretary when requested or required by department operations;