Legal Document Specialist/ Word Processor

McGuireWoods LLP; Charlotte (NC); Hybrid; USD 42,000 - 62,000; Full time

Job summary

McGuireWoods LLP in Charlotte, NC seeks an experienced Legal Document Specialist to support document services across the firm on a hybrid shift.

You will prepare and revise documents from drafts, manage templates, and ensure accuracy with rigorous proofreading and formatting. Familiarity with AI tools like Harvey and Copilot is encouraged to boost efficiency.

Qualifications

• Requires high school diploma and 3+ years in legal word processing.
• Proficiency in standard firm software packages.
• Strong proofreading, grammar, spelling, and punctuation.

Responsibilities

• Create and revise documents from handwritten, typed, or scanned drafts using Word, Excel, PowerPoint, and Visio.
• Create merged documents, mailing lists, labels, outlines, indices and templates.
• Generate Tables of Content and Tables of Authority.
• Convert documents between applications; strip and correct formatting, insert footers, page lines and numbers.
• Format documents with Styles and MacPac; insert pictures, tables, spreadsheets and video into documents, spreadsheets, and presentations.
• Create Blacklines and prepare document comparisons using Deltaview/Redline.

Skills

Legal word processing

Proofreading

Attention to detail

Multi-project management

Typing speed

Education

High school diploma or equivalent

Tools

Deltaview/Redline

MacPac

Harvey

Copilot

Job description

Overview

McGuireWoods LLP has an opening for an experienced Legal Document Specialist. The Document Specialist serves as a business resource by providing document services, management and information processing to the firm using all available software applications and platforms. This hybrid position is for the 2nd shift, Monday through Friday in addition to weekend coverage.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Create and revise documents from handwritten, typed, or scanned drafts as well as corrected copies, voice recordings, dictation or previous versions in Word, Excel, PowerPoint, and Visio.
• Create merged documents, mailing lists, labels, outlines, indices and templates.
• Generate Tables of Content and Tables of Authority.
• Convert documents from one application to another; strip and correct formatting, insert footers, page lines and numbers.
• Format documents using Styles/Schemes and MacPac; format and insert pictures, tables, spreadsheets and video into documents, spreadsheets, and presentations.
• Create Blacklines and prepare document comparisons using Deltaview/Redline.

Qualifications

• Must possess a high school diploma or equivalent, along with at least three years of experience or training in legal word processing.
• Proficiency in all necessary firm software packages is required.
• Strong skills in proofreading, grammar, spelling, and punctuation are essential.
• Typing speed of 70 words per minute is required.
• Exceptional attention to detail and organizational abilities are crucial.
• Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.