Document Production Specialist (Word Processing)

Triumph Professional Staffing; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Triumph Professional Staffing seeks a Document Production Specialist for a Brickell, Miami law firm. The ideal candidate has at least five years of document production experience in a large firm or professional services environment, with expert proficiency in Microsoft 365 and Adobe Acrobat Pro.

You will format, edit, redline, and troubleshoot complex legal documents, manage cross-references and tables of authorities, and collaborate with IT.

Qualifications

• At least five years of document production experience in a large law firm or professional services environment.
• Advanced proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
• Experience with legal technology applications such as iManage, Litera Compare, Best Authority, DocuSign, and digital transcription software.
• Familiarity with AI-powered productivity tools and document automation technologies is a plus.

Responsibilities

• Creating, formatting, editing, proofreading, and troubleshooting complex legal, business, and PDF documents.
• Managing document conversions, redlining, Track Changes, styles, advanced numbering, cross-references, tables of contents, and tables of authorities.
• Collaborating with IT to resolve document-related issues.
• Thrive in a fast-paced, team-oriented production environment; prioritize deadlines; deliver high-quality work under pressure.
• Strong technical aptitude, attention to detail, excellent communication skills, and a client-service mindset are essential.
• Major law firm experience is required.

Skills

Attention to detail

Communication skills

Client service mindset

Team oriented

Deadline prioritization

Tools

Microsoft 365 Suite

Adobe Acrobat Pro

iManage

Litera Compare

Best Authority

DocuSign

Digital transcription tools

AI productivity tools

Job description

Overview

Full service Brickell law firm is seeking a Document Production Specialist for the closing shift (Monday through Thursday, 11:00 a.m. to 8:00 p.m., and Friday, 9:00 a.m. to 6:00 p.m.), with participation in a year-round rotating weekend on-call schedule. The ideal candidate will have at least five years of document production experience in a large law firm or professional services environment. Advanced proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro, is required. Experience with legal technology applications such as iManage, Litera Compare, Best Authority, DocuSign, and digital transcription software is preferred. Familiarity with AI-powered productivity tools and document automation technologies is a plus.

Responsibilities

• Creating, formatting, editing, proofreading, and troubleshooting complex legal, business, and PDF documents.
• Managing document conversions, redlining, Track Changes, styles, advanced numbering, cross-references, tables of contents, and tables of authorities.
• Collaborating with IT to resolve document-related issues.
• Thrive in a fast-paced, team-oriented production environment; effectively prioritize competing deadlines; consistently deliver high-quality work under pressure.
• Strong technical aptitude, exceptional attention to detail, excellent communication skills, and a proactive, client-service mindset are essential.
• Major law firm experience is required.

Qualifications

• At least five years of document production experience in a large law firm or professional services environment.
• Advanced proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
• Experience with legal technology applications such as iManage, Litera Compare, Best Authority, DocuSign, and digital transcription software (preferred).
• Familiarity with AI-powered productivity tools and document automation technologies is a plus.