Word Processing Operator

SourcePro Search; New York (NY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

SourceProSearch in New York City is seeking a Word Processing Operator to join our team. The role focuses on producing and revising complex legal documents, ensuring accuracy to court and firm standards, and supporting attorneys with document workflows.

You will manage tables, merges, transcriptions, PDF work, and report generation, with three in-office days per week. The ideal candidate has expert Word skills, strong Excel/PowerPoint, and at least five years of litigation experience in a law

Qualifications

• Minimum 5 years of litigation experience in a law firm.
• Expert-level MS Word; high proficiency in Excel and PowerPoint; Adobe Acrobat Pro.
• Proficient with office equipment and strong written/spoken communication.

Responsibilities

• Create and revise legal documents using Microsoft Office, ensuring accuracy and adherence to court or government agency requirements and firm guidelines
• Generate Table of Contents, Table of Authorities, and merges in Word
• Combine tracked changes from multiple authors
• Transcribe audio or video recordings into text
• Convert documents to and from Word, Excel, and Adobe Acrobat PDF
• Add images, text, comments, and highlighting in PDFs, and insert, remove, and reorganize pages
• Create and modify form fields in Adobe Acrobat
• Assist with data entry and running reports from the conflicts management system
• Perform additional responsibilities as assigned by Supervisor and/or Attorneys
• Availability for overtime as needed

Skills

MS Word

Excel

PowerPoint

Adobe Acrobat Pro

Adobe CC

Office equipment

Independent work

Attention to detail

Communication

Litigation experience

Tools

Adobe Acrobat Pro

Scanner/Printer

Job description

Position Type:Full-time, Hybrid (3 days in office)

Hours:9:30am - 5:30pm

Job Description:

SourceProSearch is seeking a Word Processing Operator to join the team in New York City. The ideal candidate will be responsible for providing general document services assistance, including the preparation of complex legal documents, troubleshooting electronic files, and generating reports. This is a daytime role with a hybrid schedule, requiring the candidate to be in the office three days per week.

Responsibilities:

• Create and revise legal documents using Microsoft Office, ensuring accuracy and adherence to court or government agency requirements and firm guidelines
• Generate Table of Contents, Table of Authorities, and merges in Word
• Combine tracked changes from multiple authors
• Transcribe audio or video recordings into text
• Convert documents to and from Word, Excel, and Adobe Acrobat PDF
• Add images, text, comments, and highlighting in PDFs, and insert, remove, and reorganize pages
• Create and modify form fields in Adobe Acrobat
• Assist with data entry and running reports from the conflicts management system
• Perform additional responsibilities as assigned by Supervisor and/or Attorneys
• Availability for overtime as needed

Knowledge and Skills Requirements:

• Expert-level experience with MS Word
• High proficiency in Excel and PowerPoint
• High proficiency in Adobe Acrobat Pro; working knowledge of Adobe CC a plus
• Proficient in office equipment including computers, printers, scanners, copy machines, and telephones
• Ability to work independently and follow oral and written instructions accurately
• Excellent written and oral communication skills, including grammar, spelling, and punctuation
• Ability to work with deadline-sensitive assignments and rapidly changing priorities
• Minimum 5 years of litigation experience in a law firm environment