Wholesale Coordinator

Moose Knuckles Canada; New York (NY); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

New and renovated offices

SIT-stand desks

Summer Fridays

Paid personal days

Employee loyalty program

Generous welcome gift

Company events

Job summary

Moose Knuckles is seeking a Wholesale Coordinator to support the wholesale team, manage seasonal order flow, and maintain accurate reporting for retail partners. This role collaborates with Account Executives and the SVP of Wholesale to ensure smooth order placement, delivery, and post-market analysis.

You will assist in showroom prep, coordinate with sales, operations, logistics, planning and finance to resolve issues quickly, and help drive successful campaigns across key markets.

Qualifications

• 2–3 years in wholesale sales or operations, luxury fashion preferred.
• Studies in Fashion Business, Marketing, or related field.
• Advanced Excel (including v-lookups, pivot tables); familiarity with NuORDER, ERP systems, and Skypad.
• Strong attention to detail with excellent organizational and time-management skills.

Responsibilities

• Support Account Executives and SVP of Wholesale with seasonal and in-season account management.
• Maintain and update open order reports, assist with order entry, follow-up, and logistics tracking.
• Assist in showroom preparations, sales appointments, and post-market recap reporting.
• Act as a liaison between sales, operations, logistics, planning, and finance teams for seamless order execution.
• Field client requests related to order status, shipping updates, product information, and inventory availability.
• Monitor order fulfillment and identify issues such as late shipments, substitutions, and compliance challenges.
• Prepare weekly and ad hoc sales reports, analysis, and performance recaps for internal and external stakeholders.
• Help manage sample orders, showroom logistics, and special projects during sales campaigns and key market weeks.
• Ensure wholesale partners are up to date with marketing assets, product information, and compliance documentation.
• Manage drop ship and marketplace execution in collaboration with Account Executives

Skills

Wholesale sales

Excel proficiency

Communication skills

Time management

Education

Fashion business studies

Tools

NuORDER

ERP systems

Skypad

Job description

We believe in inclusion, we believe in self-expression, we believe in no judgement and we believe in individualism.

WHO WE ARE

We are bold, we are tenacious, we are courageous and brave.

We are a cast of characters;

We embrace our differences and we share our likenesses.

Some of What’s in it for You!

• New and freshly renovated offices, designed and built to the LEED Silver environmental standard
• Sit-Stand Desks for all
• Summer Fridays
• Paid Personal Days
• Employee Loyalty Reward Program
• Generous welcome gift
• Company events

The Wholesale Coordinator is a critical support role within the wholesale team. Working closely with the Account Executives and SVP of Wholesale, this individual will help manage seasonal order flow, maintain accurate reporting, and provide top-tier service to our retail partners. This is a dynamic opportunity for someone who thrives in a fast-paced environment and is looking to grow within the wholesale or sales function of a luxury brand.

• Support Account Executives and SVP of Wholesale with all aspects of seasonal and in-season account management.
• Maintain and update open order reports, assisting with order entry, follow-up, and logistics tracking.
• Assist in showroom preparations, sales appointments, and post-market recap reporting.
• Act as a liaison between sales, operations, logistics, planning, and finance teams to ensure seamless execution from order placement through delivery.
• Field client requests related to order status, shipping updates, product information, and inventory availability.
• Monitor order fulfillment and proactively identify issues such as late shipments, substitutions, and compliance challenges.
• Prepare weekly and ad hoc sales reports, analysis, and performance recaps for internal and external stakeholders.
• Help manage sample orders, showroom logistics, and special projects during sales campaigns and key market weeks.
• Ensure all wholesale partners are up to date with marketing assets, product information, and compliance documentation.
• Manage drop ship and marketplace execution in collaboration with Account Executives

Must haves:

• 2–3 years of experience in wholesale sales or operations, ideally within the luxury or contemporary fashion space.
• Studies in Fashion Business, Marketing, Communications, or a related field.
• Advanced Excel skills (including v-lookups, pivot tables); familiarity with NuORDER, ERP systems, and Skypad is a plus.
• Meticulous attention to detail with strong organizational and time management skills.
• Comfortable handling multiple priorities in a deadline-driven environment.
• Excellent communication and interpersonal skills.
• Self-starter with a collaborative mindset and a desire to grow within a sales organization.
• Passion for the fashion industry and understanding of the luxury fashion market.
• Ability to travel as needed.

Why Join Us?

At Moose Knuckles, you’ll be part of a global brand rewriting the rules of modern luxury. You’ll work with fearless creatives and industry leaders who believe great ideas deserve great execution. We move fast, dream big, and leave our mark. If you’re ready to shape the conversation around one of fashion’s most distinctive voices - join us.