Wholesale Billing & Operations Coordinator

Loop Neighborhood; Union City (CA); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision, and 401(k)

Paid vacation and holidays

Employee discounts

Fuel discounts

Opportunities to learn wholesale

Job summary

Vintners Distributors is seeking a Wholesale Business Coordinator to support pricing, onboarding, billing, and carrier administration for its Union City operations. You will ensure dealers are paid, invoiced correctly, and served on time.

The role emphasizes attention to detail, strong Excel skills, and proactive communication with customers, suppliers, and internal teams. This position is on-site with opportunities to grow in wholesale operations.

Qualifications

• Strong Excel skills with lookups and pivot tables.
• Excellent numerical attention to detail in invoices and pricing.
• Clear, professional written communication with customers and suppliers.

Responsibilities

• Daily pricing support: send rack notices, maintain price-match log, prepare quotes.
• New customer onboarding: collect credit docs, EFT forms, and setup documents.
• Billing and back-office: prepare corrected invoices and respond to requests within 1 business day.
• Carriers: set up carriers, provide monthly scorecards, and log incidents.
• Oil-company and branded admin: track funds and prepare offer comparisons.
• Reporting and team support: pull data for finance, update pipelines and CRM.

Skills

Excel

Attention to detail

Written communication

Tools

PDI software

CRM

Job description

Vintners Distributors is seeking a Wholesale Business Coordinator to support pricing, onboarding, billing, and carrier administration for its Union City operations. You will ensure dealers are paid, invoiced correctly, and served on time.

The role emphasizes attention to detail, strong Excel skills, and proactive communication with customers, suppliers, and internal teams. This position is on-site with opportunities to grow in wholesale operations.