Wholesale Associate

Stacks Bowers Galleries; Costa Mesa (CA); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Account

Employee Assistance

Paid vacation and holidays

401K Plan W/Company Match

Job summary

Stack's Bowers Galleries seeks a full‑time Warehouse Inventory Associate to handle shipments, verify quantities, and manage inventory in our Costa Mesa facility. You will process orders, maintain records, and coordinate with suppliers to ensure accurate stock levels.

The role requires attention to detail, strong organizational skills, and basic proficiency with Office 365 tools. This position is based in our office, with regular weekday hours and occasional overtime.

Qualifications

• Attention to detail and time management are essential.
• Proficiency in Office 365, Word, and Excel.
• Strong written and verbal communication skills for collaboration.

Responsibilities

• Receive shipments of numismatic items, verify quantities and inspect quality against PO/invoices.
• Use proprietary software to process and manage inventory (POs, invoices, transfers, grading).
• Organize warehouse inventory with labeling/shelving for easy access.
• Maintain accurate inventory records and monitor stock levels for shortages or surpluses.
• Fulfill wholesale orders, package items, and prepare documentation for delivery.
• Reconcile physical counts with records and investigate discrepancies.
• Coordinate with suppliers to purchase inventory and resolve shipment issues.
• Support sales and customer service with inventory availability and product specs.
• Collaborate across departments to achieve company objectives and deliver excellent service.

Skills

Attention to detail

Time management

Office 365

Word

Excel

Communication

Education

High school diploma or equivalent

Job description

About the Organization Stack's Bowers Galleries conducts live, Internet and specialized auctions of rare U.S. and world coins and currency and ancient coins, as well as direct sales through retail and wholesale channels.

Stack's Bowers Galleries is dedicated to fulfilling the total buying and selling needs of the numismatic community. Our nine-decade legacy of achieving dynamic results and record-breaking prices guides our unwavering commitment to serve novice and expert collectors and enthusiasts, as well as industry professionals. Through our unparalleled list of services, incomparable customer support, and industry leading technology, Stack's Bowers Galleries provides every client the opportunity to achieve their numismatic goals through live and Internet auctions, retail and wholesale buying and selling, financial backing, and numismatic expertise.

Category Wholsesale Production

Description

Essential Job Duties/Responsibilities

• Receive shipments of numismatic items, verify quantities, inspect for quality, and ensure accuracy against purchase orders/invoices.
• Using proprietary software to process and manage inventory which may include but not limited to purchase orders, invoices, transfers, and grading.
• Organize inventory within the warehouse or storage facility to optimize space utilization and facilitate efficient retrieval. Implement systematic labeling or shelving systems to ensure easy identification and access to items.
• Maintain accurate records of inventory levels, including quantities on hand, items sold, and items in transit. Monitor stock levels to anticipate demand and identify potential shortages or excesses.
• Fulfill wholesale orders by picking items from inventory according to customer specifications. Prepare items for shipment, ensuring proper packaging and documentation for delivery.
• Regularly reconcile physical inventory counts with recorded inventory levels to identify discrepancies or losses. Investigate and resolve any discrepancies through thorough auditing and investigation.
• Communicate with suppliers or vendors to coordinate inventory purchases, resolve issues with shipments, and negotiate pricing or terms.
• Provide support to sales or customer service teams by addressing inquiries related to inventory availability, pricing, or product specifications.
• Work collaboratively with colleagues in sales, marketing, finance, and other departments to achieve company objectives and deliver exceptional service to customers.

Required Skills/Proficiencies

• Attention to detail and Time management.
• Computer programs: Office 365, Word, Excel, Internet Navigation, Internal System Navigation and Word Processing.
• Effective communication skills, both verbal and written, with the ability to collaborate seamlessly within all employees and customers.

Education and Experience

• High school diploma or equivalent.

Job Type: Full-time

Salary:$22.00 - $24.00 per hour

Benefits

• Health Insurance - Including: Medical, vision, dental, life insurance, AD& D, Disability Insurance
• Flexible Spending Account
• Employee Assistance
• Paid vacation and holidays
• 401K Plan W/Company Match

Schedule

Monday to Friday

Overtime

Weekend availability

Ability to commute/relocate:

Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In office

Equal Opportunity Employer. Candidates must be authorized to work in U.S. Thorough background check. This is a full-time position. No recruiters.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

Full-Time/Part-Time Full-Time

Location Corporate Office

Req Number WHO-26-00001

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Position Requirements