Wholesale Operations Coordinator

Bullion Shark; Carle Place (NY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Healthcare benefits

Paid vacation

Paid sick time

401(k)

Growth opportunities

Job summary

Bullion Shark, a leading rare coin and precious metals dealer in the United States, seeks a Wholesale Operations Coordinator to support our Wholesale Bulk Division from our New York area office. You will act as the operational backbone, handling admin and tracking tasks to enable the sales team to focus on client relationships.

Ideal candidates are detail-oriented, proactive, and thrive in a fast-paced environment, with strong Excel/Sheets skills and excellent communication.

Qualifications

• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Comfortable working extensively in Microsoft Excel or Google Sheets.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects in a fast-paced environment.
• Self-motivated with a proactive, problem-solving mindset.

Responsibilities

• Provide day-to-day operational support for the wholesale sales team.
• Maintain and update spreadsheets tracking inventory, submissions, and sales activity.
• Track coin grading submissions with companies such as NGC and PCGS and monitor their status throughout the grading process.
• Send follow-up emails to vendors, grading services, and internal team members to ensure submissions remain on schedule.
• Keep accurate records of incoming and outgoing inventory.
• Assist with preparing reports and updating sales and inventory data.
• Coordinate communication between the sales team, operations, and fulfillment departments.
• Ensure customer files, submission records, and documentation remain accurate and organized.
• Assist with miscellaneous administrative and operational projects as needed.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Prioritization in fast-paced enviro

Problem-solving mindset

Self-motivation

Team coordination

Tools

Microsoft Excel

Google Sheets

Job description

Bullion Shark is one of the nation's leading rare coin and precious metals dealers, and we're looking for a highly organized Wholesale Operations Coordinatorto support our growing Wholesale Bulk Division.

This role is ideal for someone who thrives on organization, enjoys keeping projects moving, and takes pride in ensuring nothing falls through the cracks. You'll serve as the operational backbone for our wholesale sales team, handling the administrative and tracking responsibilities that allow our salespeople to focus on building client relationships.

If you're detail-oriented, proactive, and enjoy working in a fast-paced environment, we'd love to hear from you.

Responsibilities

• Provide day-to-day operational support for the wholesale sales team.
• Maintain and update spreadsheets tracking inventory, submissions, and sales activity.
• Track coin grading submissions with companies such as NGC and PCGS and monitor their status throughout the grading process.
• Send follow-up emails to vendors, grading services, and internal team members to ensure submissions remain on schedule.
• Keep accurate records of incoming and outgoing inventory.
• Assist with preparing reports and updating sales and inventory data.
• Coordinate communication between the sales team, operations, and fulfillment departments.
• Ensure customer files, submission records, and documentation remain accurate and organized.
• Assist with miscellaneous administrative and operational projects as needed.
  

Qualifications

• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Comfortable working extensively in Microsoft Excel or Google Sheets.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects in a fast-paced environment.
• Self-motivated with a proactive, problem-solving mindset.
• Previous administrative, operations, logistics, or customer support experience is preferred.
• Experience in the rare coin, collectibles, precious metals, or related industries is a plus, but not required.
  

Benefits

• Competitive salary based on experience
• Healthcare benefits
• Paid vacation
• Paid sick time
• 401(k)
• Opportunity for growth within a rapidly expanding company
• Work alongside one of the leading teams in the rare coin industry

If you're someone who enjoys creating order, keeping teams organized, and ensuring operations run smoothly, we'd love to hear from you. Join Bullion Shark and become an integral part of our growing wholesale division.