Wellness Office Coordinator

Kids for the Future; Birmingham (AL); On-site; USD 28,000 - 40,000; Full time

Job summary

The Arc of Central Alabama seeks a Wellness Office Assistant to provide administrative support within the Wellness division. You will handle front-office tasks, health records, scheduling, and communications with staff, families, and visitors to ensure smooth service delivery.

Qualifications include a high school diploma, at least six months of administrative experience, and the ability to pass background checks and TB testing. Proficiency with Microsoft Office and EHR systems is preferred.

Qualifications

• High school diploma or GED required.
• Minimum of six (6) months of administrative/clerical experience.
• Must pass a statewide/criminal background check.
• Must pass pre-employment drug screen and TB testing as required.
• Proficiency with basic office software and phone systems.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors, staff, and families in the Wellness office professionally.
• Answer and route phone calls and messages for nursing and clinical staff.
• File, organize, and maintain health-related paperwork and records with confidentiality.
• Assist with scheduling internal meetings, appointments, and trainings for Wellness staff.
• Prepare and distribute routine correspondence and documentation as directed by Wellness leadership.
• Order and track office and clinical supplies for the Wellness division.
• Support data entry and basic recordkeeping in health information systems.
• Assist Health Service Coordinators and nursing staff with admin tasks related to appointment coordination.
• Maintain a clean, organized Wellness office environment.
• Support other administrative tasks as assigned by the Wellness Office Nurse Coordinator.

Skills

Strong organizational skills

Professional communication

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Electronic Health Records

Job description

The Arc of Central Alabama seeks a Wellness Office Assistant to provide administrative support within the Wellness division. You will handle front-office tasks, health records, scheduling, and communications with staff, families, and visitors to ensure smooth service delivery.

Qualifications include a high school diploma, at least six months of administrative experience, and the ability to pass background checks and TB testing. Proficiency with Microsoft Office and EHR systems is preferred.