Wellness Office Coordinator

The Arc of Central Alabama; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative and clerical support to the Wellness division. You will help nursing and clinical staff operate efficiently, manage front-office tasks, organize health-related paperwork, and coordinate appointments for Wellness staff.

You will greet visitors, route calls, maintain confidential records, and support scheduling, supplies, and data entry.

Qualifications

• High school diploma or GED.
• Six months of administrative/clerical experience.
• Must pass statewide/criminal background check.
• Must pass pre-employment drug screen and TB testing.
• Proficiency with basic office software and phone systems.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors, staff, and families in the Wellness office in a professional, welcoming manner.
• Answer and route phone calls and messages for nursing and clinical staff.
• File, organize, and maintain health-related paperwork and records in accordance with confidentiality standards.
• Assist with scheduling internal meetings, appointments, and training sessions for Wellness staff.
• Prepare and distribute routine correspondence, forms, and documentation as directed by Wellness leadership.
• Order and track office and clinical supplies for the Wellness division.
• Support data entry and basic recordkeeping in office and health information systems.
• Assist Health Service Coordinators and nursing staff with administrative tasks related to appointment coordination.
• Maintain a clean, organized, and welcoming Wellness office environment.
• Support other administrative tasks as assigned by the Wellness Office Nurse Coordinator.

Skills

Organizational skills

Communication skills

MS Office

Data entry

Electronic health records

Team collaboration

Education

High school diploma or GED

Tools

Scheduling software

Electronic Health Records (EHR)

Job description

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative and clerical support to the Wellness division. You will help nursing and clinical staff operate efficiently, manage front-office tasks, organize health-related paperwork, and coordinate appointments for Wellness staff.

You will greet visitors, route calls, maintain confidential records, and support scheduling, supplies, and data entry.