Wellness Office Coordinator - Healthcare Admin

The Arc of Central Alabama in; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative and clerical support for the Wellness division, aiding nursing and clinical staff in delivering timely health services. You will handle front-office tasks, health paperwork, scheduling, and communication with staff, families, and visitors.

This role emphasizes confidentiality, organization, and collaboration with Wellness leadership to ensure efficient operations and a welcoming office environment.

Qualifications

• High school diploma or GED.
• Minimum of six (6) months of experience in an administrative, clerical, or office support role.
• Must pass a statewide/criminal background check confirming no convictions for any crime of violence, abuse, neglect, exploitation, or any felony offense.
• Must pass a pre-employment drug screen and TB testing as required.
• Proficiency with basic office software (word processing, spreadsheets, email) and phone systems.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors, staff, and families in the Wellness office in a professional, welcoming manner.
• Answer and route phone calls and messages for nursing and clinical staff.
• File, organize, and maintain health-related paperwork and records in accordance with confidentiality standards.
• Assist with scheduling internal meetings, appointments, and training sessions for Wellness staff.
• Prepare and distribute routine correspondence, forms, and documentation as directed by Wellness leadership.
• Order and track office and clinical supplies for the Wellness division.
• Support data entry and basic recordkeeping in office and health information systems.
• Assist Health Service Coordinators and nursing staff with administrative tasks related to appointment coordination.
• Maintain a clean, organized, and welcoming Wellness office environment.
• Support other administrative tasks as assigned by the Wellness Office Nurse Coordinator.

Skills

Administrative support

Microsoft Office

Data entry

Communication skills

Organizational skills

Multitasking

Education

High school diploma or GED

Tools

Electronic health records

Scheduling software

Job description

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative and clerical support for the Wellness division, aiding nursing and clinical staff in delivering timely health services. You will handle front-office tasks, health paperwork, scheduling, and communication with staff, families, and visitors.

This role emphasizes confidentiality, organization, and collaboration with Wellness leadership to ensure efficient operations and a welcoming office environment.