Wellness Office Coordinator

Kids for the Future; Birmingham (AL); On-site; USD 28,000 - 36,000; Full time

Job summary

The Arc of Central Alabama in Birmingham, AL is seeking a Wellness Office Assistant to provide administrative and clerical support to the Wellness division, helping nursing and clinical staff operate efficiently and focus on direct care.

You will manage front-office tasks, organize health-related paperwork, schedule appointments, and communicate with staff, families, and visitors while maintaining confidentiality and a welcoming environment.

Qualifications

• High school diploma or GED.
• Minimum of six (6) months of administrative/clerical/office support experience.
• Must pass statewide/criminal background check for no convictions of violence, abuse, neglect, exploitation, or felonies.
• Must pass pre-employment drug screen and TB testing as required.
• Proficiency with basic office software (word processing, spreadsheets, email) and phone systems.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors, staff, and families in the Wellness office in a professional, welcoming manner.
• Answer and route phone calls and messages for nursing and clinical staff.
• File, organize, and maintain health-related paperwork and records with confidentiality.
• Schedule internal meetings, appointments, and trainings for Wellness staff.
• Prepare and distribute routine correspondence, forms, and documentation as directed by Wellness leadership.
• Order and track office and clinical supplies for the Wellness division.
• Support data entry and basic recordkeeping in office and health information systems.
• Assist Health Service Coordinators and nursing staff with administrative tasks related to appointment coordination.
• Maintain a clean, organized, and welcoming Wellness office environment.

Skills

Organizational skills

Written and verbal communication

Multitasking

Collaboration

Confidentiality awareness

Education

High school diploma or GED

Tools

MS Office (Word, Excel, Outlook)

Electronic health records (EHR)

Job description

The Arc of Central Alabama in Birmingham, AL is seeking a Wellness Office Assistant to provide administrative and clerical support to the Wellness division, helping nursing and clinical staff operate efficiently and focus on direct care.

You will manage front-office tasks, organize health-related paperwork, schedule appointments, and communicate with staff, families, and visitors while maintaining confidentiality and a welcoming environment.