Wellness Office Coordinator

The Arc of Central Alabama; Birmingham (AL); On-site; USD 19,000 - 25,000; Full time

Job summary

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative and clerical support to the Wellness division, helping nursing and clinical staff operate efficiently so they can focus on direct care for people served.

The role manages front-office tasks, health‑related paperwork, scheduling, and communication with staff, families, and visitors, while maintaining confidentiality and a welcoming environment. A High School diploma or GED is required.

Qualifications

• High school diploma or GED.
• Minimum of six (6) months of administrative/clerical/office support experience.
• Must pass statewide/criminal background check with no disqualifying convictions.
• Must pass pre-employment drug screen and TB testing.
• Proficiency with basic office software (word processing, spreadsheets, email) and phone systems.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors, staff, and families in the Wellness office in a professional, welcoming manner.
• Answer and route phone calls and messages for nursing and clinical staff.
• File, organize, and maintain health-related paperwork and records with confidentiality.
• Assist with scheduling internal meetings, appointments, and training sessions for Wellness staff.
• Prepare and distribute routine correspondence, forms, and documentation per Wellness leadership.
• Order and track office and clinical supplies for the Wellness division.
• Support data entry and basic recordkeeping in health information systems.
• Assist Health Service Coordinators and nursing staff with administrative tasks related to appointment coordination.

Skills

Microsoft Office

Data entry

Communication

Organization

Multitasking

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Electronic Health Records (EHR)

Job description

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative and clerical support to the Wellness division, helping nursing and clinical staff operate efficiently so they can focus on direct care for people served.

The role manages front-office tasks, health‑related paperwork, scheduling, and communication with staff, families, and visitors, while maintaining confidentiality and a welcoming environment. A High School diploma or GED is required.