Wellness Center Administrative Assistant (9-Month)

Thayer Academy; Braintree (MA); On-site; USD 36,000 - 40,000; Full time

Job summary

Thayer Academy is seeking an Administrative Assistant for the Health & Wellness Center to support the Director of Counseling and the Upper School Nurse. This nine-month, full-time position is in-person when school is in session.

You will manage calendars, greet students and families, handle inquiries, and assist with events and documentation. The role emphasizes confidential records, coordinated scheduling, and cross-team collaboration to keep health, counseling, academic support, and wellness

Qualifications

• Minimum of one year of administrative or office support experience.
• Proficiency with Google Workspace and Microsoft Office.
• Comfort learning new scheduling software.
• Strong written and verbal communication skills.
• Bachelor’s degree preferred or equivalent combination of education and experience.

Responsibilities

• Reception & Center Experience: Greet students, families, staff, and visitors in a welcoming, professional manner.
• Inquiry Management: Respond to calls, emails, and walk-ins with empathy and direct to proper resources.
• Student Navigation: Help students access services and scheduling with nurses or counselors.
• Executive & Operational Support: Manage the Director’s calendar and daily priorities.
• Event & Meeting Logistics: Coordinate rooms, schedules, and materials for events and meetings.
• Records Management & Confidentiality: Maintain student records with strict privacy controls.

Skills

Strong communication

Calendar management

Customer service

Education

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft Office

Blackbaud

Job description

Thayer Academy is seeking an Administrative Assistant for the Health & Wellness Center to support the Director of Counseling and the Upper School Nurse. This nine-month, full-time position is in-person when school is in session.

You will manage calendars, greet students and families, handle inquiries, and assist with events and documentation. The role emphasizes confidential records, coordinated scheduling, and cross-team collaboration to keep health, counseling, academic support, and wellness