Weekend Receptionist

Blue Central Group; Naples (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Blue Central Group in Naples, FL seeks a friendly Receptionist-PRN to welcome visitors, manage multi-line phones, and handle light administrative tasks. This as-needed role offers flexible hours and a fast-paced environment.

You will support office management, assist with calendar tasks, data entry, proofreading, and basic bookkeeping using QuickBooks, Microsoft Office, and Google Workspace. Bilingual abilities are highly desirable to serve diverse clients.

Qualifications

• Proven front desk or office admin experience.
• Strong organizational and calendar management skills.
• Excellent phone etiquette and communication.
• Bilingual abilities are highly desirable.
• Proficient with MS Office, Google Workspace, and data entry.

Responsibilities

• Greet visitors and clients warmly; ensure a positive first impression.
• Operate multi-line phone system; answer inquiries and take messages accurately.
• Perform data entry using Microsoft Office and Google Workspace.
• Maintain organized filing and proofreading for accuracy.
• Assist with calendar management, scheduling, and basic bookkeeping in QuickBooks.
• Support clerical tasks including copying, scanning, and mailing documents.
• Provide courteous customer service with professional communication.

Skills

Front desk

Office admin

Phone etiquette

Bilingual

MS Office

Google Workspace

Data entry

Customer service

Tools

QuickBooks

Microsoft Office Suite

Google Workspace

Job description

Job Description

Overview

We are seeking a dynamic and friendly Receptionist-PRN to join our team and serve as the welcoming face of our organization. This role offers flexible, as-needed hours for individuals who excel at creating positive first impressions and managing administrative tasks efficiently. As a key point of contact, you will handle front desk operations, coordinate communications, and support office management functions to ensure smooth daily operations. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing exceptional customer support, this opportunity is perfect for you!

Responsibilities

• Greet visitors and clients warmly, ensuring a positive experience from the moment they arrive
• Manage multi-line phone systems to answer inquiries, direct calls accurately, and take detailed messages
• Handle data entry tasks with precision using Microsoft Office applications and Google Workspace tools
• Maintain organized filing systems and manage document proofreading to ensure accuracy and professionalism
• Support office management duties such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks
• Assist with clerical responsibilities including copying, scanning, faxing, and mailing documents
• Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining phone etiquette

Skills

• Proven experience in front desk or office administration roles with strong organizational skills
• Proficiency in multi-line phone systems and excellent phone etiquette
• Bilingual abilities are highly desirable to effectively communicate with diverse populations
• Strong computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with QuickBooks for bookkeeping and basic office management tasks
• Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Clerical experience including proofreading, filing, and document management
• Personal assistant or calendar management experience is a plus for supporting executive schedules
• Customer service expertise with a friendly demeanor and professional communication style

Join us in creating a welcoming environment where every visitor feels valued! This paid position offers an exciting chance to develop your administrative skills while supporting a vibrant team dedicated to excellence.