WAWF & Government Invoicing Specialist

Draper; Boston (MA); On-site; USD 38,000 - 67,000; Full time

Job summary

Draper, an independent nonprofit R&D organization in Cambridge, MA, seeks a WAWF Administrator to manage electronic invoicing, receiving reports, and related documentation for government contracts. The role collaborates with contracts, finance, and program management to ensure timely, accurate submissions and compliant processing.

The ideal candidate has 3+ years of experience with WAWF, DoD contracts, and government invoicing, with strong attention to detail and excellent communication skills.

Qualifications

• Experience administering or supporting WAWF/electronic invoicing for U.S. Government contracts.
• Understanding of government contracting, invoicing, receiving reports, and contract deliverables.
• Strong attention to detail and ability to identify discrepancies in contractual and financial documentation.
• Ability to manage multiple transactions, deadlines, and priorities.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to work effectively across contracts, finance, program management, quality, and other functional organizations.

Responsibilities

• Administer and manage WAWF submission in accordance with contract requirements, and government procedures.
• Prepare, review, submit, and track WAWF invoices, receiving reports, and related documentation.
• Ensure WAWF submissions contain accurate contract, CLIN, shipment, deliverable, and acceptance information.
• Monitor submission status and coordinate resolution of rejected, returned, or delayed transactions.
• Maintain accurate records of WAWF transactions and supporting documentation.
• Coordinate with contracts and finance to ensure invoicing aligns with contract requirements and authorized deliverables.
• Support timely processing of deliverables in accordance with contractual milestones.
• Identify discrepancies or issues that could impact invoice acceptance or payment and coordinate corrective action.
• Maintain awareness of changes to WAWF requirements, processes, and government guidance.
• Support audits and provide WAWF records and transaction history as required.
• Support the development and maintenance of internal WAWF procedures, work instructions, and reference materials as required.
• Provide training and guidance to internal personnel on WAWF submission requirements and processes.
• Ensure WAWF activities are performed in accordance with applicable company policies, contractual requirements, and government regulations.
• Provide guidance to internal personnel regarding WAWF and contractual data submission requirements.
• Support other functions as required.

Skills

WAWF administration

Gov contracting knowledge

Attention to detail

Multitasking

Organizational skills

Communication

MS Office

Cross-functional collaboration

Education

Bachelor’s degree in relevant field

Tools

ERP systems

PLM systems

Job description

Draper, an independent nonprofit R&D organization in Cambridge, MA, seeks a WAWF Administrator to manage electronic invoicing, receiving reports, and related documentation for government contracts. The role collaborates with contracts, finance, and program management to ensure timely, accurate submissions and compliant processing.

The ideal candidate has 3+ years of experience with WAWF, DoD contracts, and government invoicing, with strong attention to detail and excellent communication skills.