WAWF Administrator

Draper-1; Cambridge (MA); On-site; USD 52,000 - 92,000; Full time

Job summary

Draper is seeking a WAWF Administrator to manage electronic invoicing and related contracts documentation for U.S. government programs in its Cambridge, MA operations. You will work with contracts, finance, and program teams to ensure accurate, timely submissions and compliant records.

The role requires 3+ years in WAWF or government invoicing, strong attention to detail, and excellent communication. Proficiency with MS Office and ERP/PLM systems is a plus; base salary is defined with room for

Qualifications

• Experience administering or supporting WAWF/electronic invoicing for U.S. Government contracts.
• Knowledge of FAR/DFARS invoicing requirements and contract deliverables.
• Detail-oriented with ability to spot discrepancies in financial documents.
• Ability to manage multiple transactions and deadlines.
• Strong communication and cross-functional collaboration skills.
• Proficiency with Microsoft Office applications.

Responsibilities

• Administer and manage WAWF submission in accordance with contract requirements.
• Prepare, review, submit, and track WAWF invoices, receiving reports, and related documentation.
• Monitor submission status and coordinate resolution of rejected, returned, or delayed transactions.
• Coordinate with contracts and finance to ensure invoicing aligns with contract requirements and authorized deliverables.
• Support audits and provide WAWF records and transaction history as required.
• Provide training and guidance to internal personnel on WAWF submission requirements and processes.
• Ensure WAWF activities are performed in accordance with company policies and government regulations.

Skills

WAWF administration

Government invoicing

Contract management

Attention to detail

Multitasking

Written and verbal communication

Microsoft Office

Cross-functional collaboration

Education

Bachelor’s degree in business administration, finance, accounting, contract management, or related field

Tools

ERP systems

PLM systems

Job description

Overview:Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.Job Description Summary:The WAWF Administrator supports the administration and execution of Wide Area Workflow (WAWF) activities for government contracts. The WAWF Administrator is responsible for ensuring accurate, timely, and compliant submission and processing of electronic invoices, receiving reports, and related contract documentation within the WAWF system. The incumbent will work closely with contracts, finance, program management, and other functional organizations to ensure government deliverables and payment documentation are properly prepared, submitted, tracked, and resolved.Job Description:Duties/ResponsibilitiesAdminister and manage WAWF submission in accordance with contract requirements, and government procedures.Prepare, review, submit, and track WAWF invoices, receiving reports, and related documentation.Ensure WAWF submissions contain accurate contract, CLIN, shipment, deliverable, and acceptance information.Monitor submission status and coordinate resolution of rejected, returned, or delayed transactions.Maintain accurate records of WAWF transactions and supporting documentationCoordinate with contracts and finance to ensure invoicing aligns with contract requirements and authorized deliverables.Support timely processing of deliverables in accordance with contractual milestones.Identify discrepancies or issues that could impact invoice acceptance or payment and coordinate corrective action.Maintain awareness of changes to WAWF requirements, processes, and government guidance.Support audits and provide WAWF records and transaction history as required.Support the development and maintenance of internal WAWF procedures, work instructions, and reference materials as required.Provide training and guidance to internal personnel on WAWF submission requirements and processes.Ensure WAWF activities are performed in accordance with applicable company policies, contractual requirements, and government regulations.Provide guidance to internal personnel regarding WAWF and contractual data submission requirements.Support other functions as required.Skills/AbilitiesExperience administering or supporting WAWF/electronic invoicing for U.S. Government contracts.Understanding of government contracting, invoicing, receiving reports, and contract deliverables.Strong attention to detail and ability to identify discrepancies in contractual and financial documentation.Ability to manage multiple transactions, deadlines, and priorities.Strong organizational, analytical, and problem-solving skills.Excellent written and verbal communication skills.Proficiency with Microsoft Office applications.Ability to work effectively across contracts, finance, program management, quality, and other functional organizations.EducationBachelor’s degree in business administration, finance, accounting, contract management, or a related field preferred.Experience3+ years of experience supporting WAWF, government invoicing, contract administration, or related functionExperience supporting Department of Defense (DOD) contracts.Familiarity WAWF and other related government systems.Experience working with CLINs, CDRLs, DD250s, receiving reports, and contract deliverables.Experience in aerospace, defense, or government contracting environments.Knowledge of FAR/DFARS requirements related to invoicing and contract administration.Experience supporting government audits or compliance reviews.Experience with ERP,PLM, or other enterprise systems used to support contract execution.Additional Job Description:Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.Job Location - City:CambridgeJob Location - State:MassachusettsJob Location - Postal Code:02139-3563The US base salary range for this full-time position is$38.00 - $66.59Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [e-mail].