WAWF Administrator

The Charles Stark Draper Laboratory, Inc.; Cambridge (MA); On-site; USD 52,000 - 92,000; Full time

Benefits offered by this job

Work-life balance programs

Employee clubs

Workshops and training

Off-site events

Discounts to museums/cultural events

Job summary

The Charles Stark Draper Laboratory, Inc. seeks a WAWF Administrator in Cambridge, MA to manage electronic invoicing for government contracts.

You will ensure accurate, timely submission of invoices and receiving reports and coordinate with contracts, finance, and program management to meet milestones. Ideal candidates have 3+ years in WAWF/government invoicing and strong attention to detail, with proficiency in MS Office and cross-functional collaboration.

Qualifications

• Bachelor's degree preferred in business/finance/contract management.
• 3+ years’ experience supporting WAWF or government invoicing or contract administration.
• Familiarity with DoD contracts and FAR/DFARS requirements.
• Experience with CLINs, CDRLs, DD250s and related contract deliverables.

Responsibilities

• Administer and manage WAWF submission per contract requirements and government procedures.
• Prepare, review, submit, and track WAWF invoices, receiving reports, and related documentation.
• Ensure WAWF submissions contain accurate contract, CLIN, shipment, and deliverable information.
• Monitor submission status and coordinate resolution of rejected or delayed transactions.
• Maintain accurate records of WAWF transactions and supporting documentation.
• Coordinate with contracts and finance to align invoicing with contract requirements and authorized deliverables.
• Support timely processing of deliverables in accordance with milestones.
• Identify discrepancies and coordinate corrective action.

Skills

WAWF administration

Government invoicing

Contract administration

Attention to detail

Multitasking

Communication skills

MS Office

Cross-functional collaboration

Education

Bachelor's degree

Tools

MS Office

Job description

Overview: Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Job Description Summary: The WAWF Administrator supports the administration and execution of Wide Area Workflow (WAWF) activities for government contracts. The WAWF Administrator is responsible for ensuring accurate, timely, and compliant submission and processing of electronic invoices, receiving reports, and related contract documentation within the WAWF system. The incumbent will work closely with contracts, finance, program management, and other functional organizations to ensure government deliverables and payment documentation are properly prepared, submitted, tracked, and resolved.

Duties/Responsibilities

• Administer and manage WAWF submission in accordance with contract requirements, and government procedures.
• Prepare, review, submit, and track WAWF invoices, receiving reports, and related documentation.
• Ensure WAWF submissions contain accurate contract, CLIN, shipment, deliverable, and acceptance information.
• Monitor submission status and coordinate resolution of rejected, returned, or delayed transactions.
• Maintain accurate records of WAWF transactions and supporting documentation.
• Coordinate with contracts and finance to ensure invoicing aligns with contract requirements and authorized deliverables.
• Support timely processing of deliverables in accordance with contractual milestones.
• Identify discrepancies or issues that could impact invoice acceptance or payment and coordinate corrective action.
• Maintain awareness of changes to WAWF requirements, processes, and government guidance.
• Support audits and provide WAWF records and transaction history as required.
• Support the development and maintenance of internal WAWF procedures, work instructions, and reference materials as required.
• Provide training and guidance to internal personnel on WAWF submission requirements and processes.
• Ensure WAWF activities are performed in accordance with applicable company policies, contractual requirements, and government regulations.
• Provide guidance to internal personnel regarding WAWF and contractual data submission requirements.
• Support other functions as required.

Skills/Abilities

• Experience administering or supporting WAWF/electronic invoicing for U.S. Government contracts.
• Understanding of government contracting, invoicing, receiving reports, and contract deliverables.
• Strong attention to detail and ability to identify discrepancies in contractual and financial documentation.
• Ability to manage multiple transactions, deadlines, and priorities.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to work effectively across contracts, finance, program management, quality, and other functional organizations.

Education

• Bachelor’s degree in business administration, finance, accounting, contract management, or a related field preferred.

Experience

• 3+ years of experience supporting WAWF, government invoicing, contract administration, or related function.
• Experience supporting Department of Defense (DOD) contracts.
• Familiarity WAWF and other related government systems.
• Experience working with CLINs, CDRLs, DD250s, receiving reports, and contract deliverables.
• Experience in aerospace, defense, or government contracting environments.
• Knowledge of FAR/DFARS requirements related to invoicing and contract administration.
• Experience supporting government audits or compliance reviews.
• Experience with ERP,PLM, or other enterprise systems used to support contract execution.

Job Location - City: Cambridge

Job Location - State: Massachusetts

Job Location - Postal Code: 02139-3563

The US base salary range for this full-time position is $38.00 - $66.59

Benefits

• Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities.

If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you,

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information.

Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [e-mail].

We are in the business of redefining what is possible. Join our inclusive, multidisciplinary team to engineer the groundbreaking solutions of tomorrow. Explore life at Draper with our unique culture and benefits at draper.com.