Water Technology Project Coordinator

Veolia; Cary (NC); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Paid Holidays

Parental Leave

401(k) Matching

FSA/HSA

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia seeks a detail-oriented Project Coordinator in Cary, NC to support 4-5 project managers in delivering projects on time and on budget. You will help ensure stakeholder expectations are met and report to the Projects Department Manager.

You will manage documentation, submittals, and base templates using Asana/Smartsheet, coordinate procurement via LATIS ERP, and assist with invoicing and closeout while contributing to an inclusive, safety-conscious team.

Qualifications

• 5+ years of administrative assistant or related experience.
• Excellent written communication and ability to interact across multiple internal and external disciplines.
• Proficiency with email and intermediate-to-advanced typing skills.
• Strong organizational skills and schedule management abilities.
• Self-motivated with ability to identify and address needs independently.
• Bachelor's Degree preferred; Google Docs proficiency expected; basic Google Sheets and Adobe Acrobat Pro skills.

Responsibilities

• Project Initiation: prepare kickoff materials, project plans, and attendance at meetings; document discussions.
• Documentation Management: review, assemble, and organize submittals and O&M specs for I&C and mechanical systems in PDF.
• Standard Products: generate submittals and O&M for standard products using project information.
• Coordination: coordinate hardcopy submittals and O&M with administrative support.
• Project Tracking: update and maintain project plans including POs, transmittals, change logs, and milestone schedules.
• Inventory & Expediting: track and expedite equipment, instruments, and materials; manage I&C inventory for panel parts.
• Administrative Support: update PM assignment sheets, assist with invoicing, warranty items, and closeout documentation.
• Systems Management: maintain project information in Asana/Smartsheet; create and manage base project templates.
• Procurement Support: assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP.
• Other duties as assigned by the Projects Department Manager.

Skills

Administrative Experience

Written Communication

Scheduling & Organization

Independent Work Ethic

Stakeholder Interaction

Education

Bachelor's Degree

Tools

Google Docs

Google Sheets

Adobe Acrobat Pro

Job description

Veolia seeks a detail-oriented Project Coordinator in Cary, NC to support 4-5 project managers in delivering projects on time and on budget. You will help ensure stakeholder expectations are met and report to the Projects Department Manager.

You will manage documentation, submittals, and base templates using Asana/Smartsheet, coordinate procurement via LATIS ERP, and assist with invoicing and closeout while contributing to an inclusive, safety-conscious team.