Project Coordinator for Water Technology Projects

Bilfinger; Cary (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Life Insurance

PTO

Paid Holidays

Flexible Spending & Health Saving

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia is seeking a detail-oriented Project Coordinator to support the Projects Department in Cary, NC, assisting 4-5 project managers in delivering projects on time and on budget.

In this role, you will ensure stakeholder expectations are met while upholding high performance standards. You will report to the Projects Department Manager and collaborate across teams to maintain schedules, documentation, and procurement activities.

Qualifications

• 5+ years of experience in an Administrative Assistant or related position.
• Excellent written communication skills with ability to interact across multiple internal and external disciplines.
• Proficiency with email and intermediate-to-advanced typing skills.
• Strong organizational skills and schedule management abilities.
• Self-motivated with ability to identify and address needs independently.

Responsibilities

• Prepare kickoff meeting materials, project plans, and introduction letters; attend meetings and document discussions.
• Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF format.
• Generate submittals and O&Ms for standard products using project information.
• Coordinate hardcopy submittals and O&Ms with administrative support.
• Update and maintain project plans including POs, transmittals, change logs, and milestone schedules.
• Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel parts.
• Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentation.
• Maintain project information in Asana/Smartsheet; create and manage base project templates.
• Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP system.
• Other duties as assigned by the Projects Department Manager.

Skills

Administrative experience

Written communication

Time management

Self-motivated

Education

Bachelor's Degree

Tools

Asana

Smartsheet

LATIS ERP

Job description

Veolia is seeking a detail-oriented Project Coordinator to support the Projects Department in Cary, NC, assisting 4-5 project managers in delivering projects on time and on budget.

In this role, you will ensure stakeholder expectations are met while upholding high performance standards. You will report to the Projects Department Manager and collaborate across teams to maintain schedules, documentation, and procurement activities.