Water Compliance Administrative Specialist

State of West Virginia; West Virginia; On-site; USD 33,000 - 56,000; Full time

Job summary

The State of West Virginia seeks a detail-oriented clerical assistant to manage mail distribution, scanning, and records for drinking water compliance. The role involves reviewing documents for errors, maintaining the office server filing system, and emailing digital letters by county to health officials.

Additional duties include processing AO paperwork, performing quality checks, and using the drinking water database to support enforcement priorities.

Qualifications

• High school diploma or equivalent required.
• Four (4) years of full-time or equivalent part-time paid experience in paraprofessional or clerical office support work related to the specialty area.
• Substitution: 30 semester hours for each year of experience may substitute for the required experience.

Responsibilities

• Prepare, sort, and distribute by mail, drinking water compliance violation letters.
• Collect printed letters from staff, review, sort and place into envelopes for mailing.
• Email digital copies of violation letters by county to state health officials and district staff.
• Maintain physical and electronic filing systems on the office server.
• Review documentation for clerical errors and formatting problems and notify staff of corrections.
• Process AO paperwork: obtain director signature, scan, file, and mail to officials.
• Use drinking water database to generate/review technical reports and evaluate data to prioritize health-based violations.

Education

High school diploma or equivalent

Job description

The State of West Virginia seeks a detail-oriented clerical assistant to manage mail distribution, scanning, and records for drinking water compliance. The role involves reviewing documents for errors, maintaining the office server filing system, and emailing digital letters by county to health officials.

Additional duties include processing AO paperwork, performing quality checks, and using the drinking water database to support enforcement priorities.