Environmental Resources Associate

State-of-West-Virgini; West Virginia; On-site; USD 33,000 - 56,000; Full time

Job summary

State-of-West-Virgini prepares, sorts, and distributes drinking water violation letters by mail and electronically. The role includes collecting letters from compliance staff, reviewing for clerical accuracy, sorting by county for emailing to health officials, and maintaining filing systems on the office server.

Additional duties include processing Administrative Orders (AO), obtaining signatures, scanning and filing, and using the drinking water database to generate reports and support

Qualifications

• Four (4) years of full-time or equivalent part-time paid experience in paraprofessional or clerical office support work related to the specialty area.
• Any combination of experience as described above and successful completion of coursework from an accredited college or university may substitute for the required experience at a rate of thirty (30) semester hours for every one (1) year of the required experience.

Responsibilities

• Prepare, sort, and distribute by mail, drinking water compliance violation letters.
• Collect printed violation letters from compliance staff, review, sort and envelope for mailing.
• Collect digital copies of violation letters and sort by county to email to state health officials and district staff.
• Maintain physical and electronic filing system to ensure all reports and correspondence are properly filed on the office server.
• Review staff documents for clerical errors and formatting problems and notify staff of corrections.
• Process Administrative Order (AO) paperwork, obtain director signature, scan and file, and mail AO documents to water systems and officials.
• Use state drinking water database to generate and review technical reports and evaluate data to guide priorities.

Skills

Clerical work

Attention to detail

Education

High school diploma

Tools

Office software

Email systems

Job description

Prepare, sort, and distribute by mail, drinking water compliance violation letters. Duties include collecting printed violation letters from compliance staff, reviewing, sorting and placing into envelopes for mailing. In addition to mailing paper copies, other duties include collecting digital copies of the violation letters and sorting them by county to email to state health officials and district office staff. Maintain a physical and electronic filing system to ensure that all reports, technical data, and other correspondence are properly filed on the office server. Review all documentation produced by staff for clerical errors and formatting problems and notify staff of necessary corrections. Collect other documentation produced by compliance and enforcement staff, including sampling reminders, violation rescind responses and mailing to water systems. Scan and electronically file and maintain a physical and electronic filling system to ensure that all reports, technical data, and other correspondence are properly filed on the office server. Process Administrative Order (AO) paperwork by reviewing clerical errors and formatting problems, obtaining office director signature, electronically scanning and filing, and mailing AO water system and appropriate state health officials. Review all documentation produced by staff for clerical errors and formatting problems and notify staff of necessary corrections. Utilize state drinking water database to generate and review technical reports and evaluate analytical data to assist compliance and enforcement staff with health-based violation priorities.

Training

High school diploma or the equivalent.

Experience

Four (4) years of full-time or equivalent part-time paid experience in paraprofessional or clerical office support work related to the specialty area.

Substitution

Any combination of experience as described above and successful completion of coursework from an accredited college or university may substitute for the required experience at a rate of thirty (30) semester hours for every one (1) year of the required experience.

PG: 10 $32,862 - $56,373

Market Rate: $50,288