Environmental Resources Associate

West Virginia; Charleston (WV); On-site; USD 33,000 - 56,000; Full time

Job summary

West Virginia in Charleston seeks a paraprofessional to support the drinking water compliance program. The role handles mail distribution, file management, and data entry tasks essential for statewide reporting.

You will review documents for clerical accuracy, scan and file records, and assist with AO paperwork and communications to state health officials.

Qualifications

• Four (4) years of full-time or equivalent clerical experience in the specialty area.
• Substitution: 30 semester hours per every year of experience.
• Public sector paraprofessional or clerical duties related to compliance work.

Responsibilities

• Prepare, sort, and distribute by mail violation letters to the appropriate recipients.
• Collect printed letters from staff, review, and mail as needed.
• Collect digital copies and sort by county to email to officials.
• Maintain physical and electronic filing on the office server.
• Review documents for clerical errors and formatting, notifying staff of corrections.
• Collect and mail AO paperwork to state health officials as required.
• Use the drinking water database to generate and review technical reports.

Skills

Clerical office work

Mail processing

Document scanning

Attention to detail

Education

High school diploma or equivalent

Job description

Prepare, sort, and distribute by mail, drinking water compliance violation letters. Duties include collecting printed violation letters from compliance staff, reviewing, sorting and placing into envelopes for mailing. In addition to mailing paper copies, other duties include collecting digital copies of the violation letters and sorting them by county to email to state health officials and district office staff. Maintain a physical and electronic filing system to ensure that all reports, technical data, and other correspondence are properly filed on the office server. Review all documentation produced by staff for clerical errors and formatting problems and notify staff of necessary corrections. Collect other documentation produced by compliance and enforcement staff, including sampling reminders, violation rescind responses and mailing to water systems. Scan and electronically file and maintain a physical and electronic filling system to ensure that all reports, technical data, and other correspondence are properly filed on the office server. Process Administrative Order (AO) paperwork by reviewing clerical errors and formatting problems, obtaining office director signature, electronically scanning and filing, and mailing AO water system and appropriate state health officials. Review all documentation produced by staff for clerical errors and formatting problems and notify staff of necessary corrections. Utilize state drinking water database to generate and review technical reports and evaluate analytical data to assist compliance and enforcement staff with health-based violation priorities.

Training

High school diploma or the equivalent.

Experience

Four (4) years of full-time or equivalent part-time paid experience in paraprofessional or clerical office support work related to the specialty area.

Substitution

Any combination of experience as described above and successful completion of coursework from an accredited college or university may substitute for the required experience at a rate of thirty (30) semester hours for every one (1) year of the required experience.

PG: 10 $32,862 - $56,373

Market Rate: $50,288