Warehouse Ops Lead & Training Administrator

MEI Industrial Solutions; Chantilly (VA); On-site; USD 26,000 - 29,000; Full time

Job summary

MEI Industrial Solutions in Chantilly, VA seeks a Warehouse Lead Administrator to support the warehouse team with training, coaching, and daily operations. You will back up the Warehouse Supervisor and help manage inventory, orders, and records in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and effective communication across departments. Candidates should be proficient with Microsoft Office and have previous shipping/receiving or inventory

Qualifications

• High school diploma or GED required.
• Proficient with Microsoft Office and basic data entry.
• Strong attention to detail and ability to maintain accurate records.
• Effective verbal and written communication across departments.

Responsibilities

• Provide day-to-day training, coaching, and guidance to warehouse team members to support productivity, quality, and adherence to established processes.
• Serve as the primary point of contact during supervisor absences, assisting with issue resolution, workflow coordination, and escalation of operational concerns as needed.
• Support warehouse leadership with special projects, process improvements, and operational initiatives aimed at enhancing safety, efficiency, and service performance.
• Maintain warehouse documentation and records, including receipts, packing slips, shipping labels, bills of lading, delivery notes, and shipping/receiving documentation.
• Process and verify shipping and receiving transactions to ensure accuracy and completeness of all records.
• Perform data entry and maintain accurate information within warehouse management systems, inventory databases, and related tracking tools.
• Manage inventory data and support inventory accuracy by updating stock records, tracking inventory movements, and investigating discrepancies. Process orders and provide administrative support for picking, packing, shipping, and fulfillment activities.
• Coordinate inbound and outbound logistics activities, including scheduling deliveries, pickups, and carrier appointments.
• Communicate with vendors, carriers, warehouse staff, and internal departments to facilitate smooth operational workflows.
• Monitor shipment status and provide updates regarding deliveries, inventory availability, and operational concerns.
• Conduct routine audits of warehouse records and documentation to ensure compliance with company procedures and quality standards.
• Support quality control efforts by identifying, documenting, and reporting inventory, shipping, or receiving discrepancies.
• Assist with scheduling and workflow coordination to support daily warehouse operations and staffing needs.
• Generate reports and maintain records related to inventory, shipments, receiving activities, and operational performance.
• Support organization and administrative oversight of warehouse operations to ensure efficient and accurate execution of warehouse processes.
• Maintain confidentiality and accuracy of business records and operational data.
• Follow all company safety policies, procedures, and warehouse operational standards.

Skills

Attention to detail

Organizational skills

Communication skills

Cross-department collaboration

Education

High School Diploma or GED

Tools

Microsoft Office

Data entry

Job description

MEI Industrial Solutions in Chantilly, VA seeks a Warehouse Lead Administrator to support the warehouse team with training, coaching, and daily operations. You will back up the Warehouse Supervisor and help manage inventory, orders, and records in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and effective communication across departments. Candidates should be proficient with Microsoft Office and have previous shipping/receiving or inventory