Warehouse Operations & Data Coordinator

Smart Warehousing; Gardner (KS); On-site; USD 38,000 - 52,000; Full time

Job summary

Smart Warehousing seeks a Warehouse Office Coordinator to support local warehouse operations in Gardner, KS. The role handles both clerical tasks and physical flows of products, requiring interaction with internal teams and external partners.

Daily duties include data entry, scheduling, issue resolution, and maintaining accurate order data while assisting in tracking, shipping, receiving, and returns processes.

Qualifications

• High school diploma or GED.
• 2+ years in customer service, coordinator, or related role.
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and general tech.
• Associate degree or some college preferred.
• Prior experience in 3PL or logistics preferred.

Responsibilities

• Monitors the local flow of materials through SOP to ensure on-time deliveries.
• Updates internal and external workstreams on progress, issues, resolutions, and coordination tasks.
• Provides operations support for the warehouse.
• Keeps internal Customer Success team updated on day-to-day operations, issues, paperwork, returns, and information.
• Performs data entry into proprietary systems and maintains physical order data.
• Coordinates tracking, shipping, receiving, distributing, and storing returns.
• Investigates and resolves issues related to product damage, shortages, and overages.
• Processes return paperwork and collects return data.
• Resolves discrepancies between return documentation and physical product.
• Manages physical paperwork flow within the office.
• Communicates with vendors, suppliers, and drivers.
• Performs other duties as assigned by the Manager.

Skills

Customer service

Coordination

MS Office

Problem solving

Initiative

Interpersonal skills

Education

High school diploma or GED

Associate degree or some college preferred

Job description

Smart Warehousing seeks a Warehouse Office Coordinator to support local warehouse operations in Gardner, KS. The role handles both clerical tasks and physical flows of products, requiring interaction with internal teams and external partners.

Daily duties include data entry, scheduling, issue resolution, and maintaining accurate order data while assisting in tracking, shipping, receiving, and returns processes.