Warehouse Office Coordinator

SMART WAREHOUSING LLC; Sparks (NV); On-site; USD 40,000 - 52,000; Full time

Job summary

SMART WAREHOUSING LLC is seeking a Warehouse Office Coordinator to support local warehouse operations in Sparks, NV. The role involves handling data entry, scheduling, issue resolution, and close collaboration with internal teams to ensure smooth flow of products.

The position requires at least 2 years in a related role, strong Microsoft Office skills, and a proactive problem-solving mindset. A high school diploma is required, with some college preferred.

Qualifications

• High school diploma or GED equivalent.
• 2+ years in customer service, coordinator, or related role.
• Intermediate proficiency with Microsoft Office, Word, Excel, PowerPoint, and general tech.
• Strong problem solving and interpersonal skills.
• Ability to take initiative and work creatively to complete tasks.
• Associate degree or some college preferred.
• Prior experience in 3PL or logistics preferred.

Responsibilities

• Monitors local flow of materials through SOPs to ensure on-time deliveries.
• Updates internal/external workstreams on progress, issues, and resolutions.
• Provides operations support for the warehouse and coordinates with teams.
• Keeps Customer Success informed of daily operations, paperwork, returns.
• Data entry into proprietary systems and maintain order data accurately.
• Coordinates tracking, shipping, receiving, storing returns, and paperwork.
• Investigates and resolves product damage, shortages, and overages.
• Manages physical paperwork flow and communicates with vendors/drivers.

Skills

Customer service

Data entry

Microsoft Excel

Problem solving

Interpersonal skills

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Office Suite

Job description

Reports To: Warehouse ManagerPOSITION SUMMARY: The Warehouse Office Coordinator plays a key role within the local warehouse operations at Smart. This position is responsible for the physical and clerical tasks associated with the flow of products in and out of the warehouse. Daily duties may include printing, scanning, faxing, data entry, scheduling, issue resolution, working closely with internal teams.ESSENTIAL DUTIES AND RESPONSIBILITIES:Monitors the local flow of materials or resources through the standard operating procedure to ensure on time deliveries.Update internal and external workstreams on progress, issues, resolutions, and additional coordination tasks around the flow of products and projects.Provides operations support for the warehouse.Keeps internal Customer Success team members updated on necessary day-to-day operations, issues, resolutions, paperwork, returns, and additional information.Complete data entry of key information into proprietary company systems and maintain physical order data as directed.Supports coordination of activities related to tracking, shipping, receiving, distributing, and storing returns.Support the investigation and resolution of issues related to product damage, shortages, and overages.Processes return paperwork, and collects return data.Responsible for resolving discrepancies between return documentation and physical product.Managing physical paperwork flow within the office.Communicates with internal and external groups including vendors, suppliers, vendors, and drivers.Completes other duties as assigned by the Manager.“THE PERSON” | MINIMUM REQUIREMENTSHigh school diploma or GED equivalent.2 or more years of experience in a customer service, coordinator, or industry related position.Intermediate level of proficiency with Microsoft Office, Word, Excel, PowerPoint, and technology in general.Strong problem solving and interpersonal skills.Proven ability to take initiative to accomplish tasks in creative ways.Associate degree or some college preferred.Prior experience working in 3PL, or logistics preferred.KEY ATTRIBUTES:Ability to build quick rapport with both internal business departments.Sense of urgency and assertiveness.Creative and innovative thinker that can bring successful resolutions and ideas.PHYSICAL OR MENTAL DEMANDS:While performing the duties of this position the employee is regularly required to see, hear, talk, write, read, stand, walk, bend over, and be alert at all times. The employee is frequently required to use hands to type, handle or feel and reach with hands and arms. While infrequent, employee may need to visit warehouse locations in which employee may need to lift, push, and pull up to 20 pounds. The employee is occasionally required to sit, climb, balance, drive (vehicle), stoop, kneel, crouch and/or crawl.