Warehouse Coordinator

Hargrove & Associates Inc.; Memphis, Northern (TN, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) plan

Paid holidays

Paid time off

Job summary

Hargrove & Associates Inc. in Memphis, TN is seeking a Warehouse Coordinator to maintain organized storage, process receipts and distribute materials by work order numbers, and support planning with accurate documentation.

You will audit orders, verify shipments, resolve discrepancies, use systems like Newforma or Deltek Vision, and collaborate with suppliers, the cost manager, and overhaul teams. High school diploma and 6+ years admin experience preferred.

Qualifications

• 6+ years of experience providing administrative support, preferably in industrial environments.
• Knowledge and application of company standards and office procedures.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Attention to detail, proofreading, and confidentiality are essential.
• Ability to communicate clearly, both verbally and in writing, and multi-task effectively.

Responsibilities

• Maintain organized work areas for storage, receipt and distribution of materials by work order numbers.
• Audit planning databases, track long lead material, and verify shipments against orders.
• Coordinate unloading, staging, and distribution of materials; resolve discrepancies with purchasing.
• Generate reports and support planning with accurate material documentation.
• Use systems like Newforma and Deltek Vision as needed; liaise with suppliers and internal teams.

Skills

Attention to detail

Verbal communication

Written communication

Multi-tasking

Report development

Confidentiality

Time management

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Newforma

Deltek Vision

Job description

## Warehouse CoordinatorApply: Memphis, TN: Full time: Posted Today: 2026-001218# What You'll Be Doing **Job Scope:** Maintain organized work areas for the storage, receipt and distribution of materials & equipment & ensure materials are received/stored by work order number, are available when required, and issued by work order number using the material request sheet. **Primary responsibilities will include but are not limited to:*** ORDERING + Ensure all materials called out in the job plans are properly ordered + Perform weekly audits of the planning database vs orders placed to ensure orders are completed and timely* RECEIPTS + Track the receipt of all long lead material + Receive all overhaul materials & equipment + At one month prior to the overhaul, provide a report of all unreceived material to the Overhaul Manager + Support warehouse audits conducted by the Overhaul Manager and Overhaul Contractor Manager throughout the planning process + Coordinate unloading of materials or equipment from delivery vehicles + Verify that received materials are as ordered in relation to: specifications, quantity ordered vs. shipped, proper identification/markings, and material documentation + Address & resolve material discrepancies (shortage, over shipments, non-conformance) with purchasing & or suppliers + Identify materials by work order number (requisition number, purchase order number – if required) and stage and/or kit materials in appropriate staging areas + Update the planning database to reflect receipt of material as it arrives + Frequently audit material received vs. expected delivery dates on the purchase orders to identify any late-to-arrive material + Track daily the receipt of all SCR material* DISTRIBUTION + Communicate via radio specific material requirements, and coordinate deliveries to work areas + Oversee the distribute of all materials as they are requested for a given job plan/work order + Verify all equipment is staged in accordance with the laydown map provided by the Overhaul Contractor Manager + Distribute consumables (gaskets, bolting, and tube fittings) to the field as requested + Ensure material boxes are only opened as needed, and that all unopened material is properly returned to the suppliers for credit. Provide a list of all material returned, completed with value of expected refund, to the Cost Manager# # Ideal Background **Education:** High School Diploma or equivalent is required. Advanced coursework is highly preferred.**Certification:** No certification is required for this position.**Experience:** This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment. **Required Knowledge, Skills, and Abilities:*** Knowledge and application of company standards.* Knowledge and application of office administration procedures.* Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.* Proficient in the use of Newforma, Deltek Vision and other software as needed.* Extreme attention to detail.* Excellent proofreading and grammar.* Ability to communicate effectively, both verbal and written.* Ability to maintain confidentiality in all areas.* Ability to work in a fast-paced environment with extreme multi-tasking.* Ability to prioritize effectively.* Ability to accurately develop reports.* Ability to maintain effective working relationships with teammates, clients, and vendors.* Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.* Ability to find and communicate accurate information.* Ability to work flexible hours as needed. **Physical Requirements:*** Ability to sit, stand or walk for long periods of time.# Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.# Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.